Senior Manager, Corporate Secretarial

Malakoff Corporation; Kuala Lumpur; On-site; MYR 180,000 - 300,000; Full time

Job summary

Malakoff Corporation is seeking a highly experienced Senior Manager, Corporate Secretarial to lead the group’s corporate secretarial function in Kuala Lumpur. You will ensure compliance with the Companies Act 2016, Bursa Malaysia listing requirements, and governance standards.

You will provide expert secretarial support to the Board and senior management, coordinate meetings, maintain statutory records, and guide governance practices across the Group.

Qualifications

• Bachelor's degree in Corporate Administration, Business Admin, Law, Accounting, Finance or related discipline.
• Professional qualification from a recognised corporate secretarial or governance body is an advantage.
• Minimum 10 years of relevant experience in corporate secretarial or governance, preferably in a listed company.
• Strong knowledge of Companies Act 2016, Bursa Malaysia Listing Requirements and Malaysian governance requirements.
• Experience supporting Board/Committees and shareholders meetings.

Responsibilities

• Lead and manage the corporate secretarial function for the group.
• Ensure compliance with Companies Act 2016 and Bursa Malaysia requirements.
• Coordinate Board/Committee meetings, prepare papers, minutes and follow-ups.
• Maintain statutory registers and corporate records with authorities.
• Advise Board on governance developments and regulatory changes.
• Oversee team performance and development.

Skills

Corporate governance

Statutory compliance

Board papers

Stakeholder management

Leadership

Education

Bachelor's degree in Corporate Administration

Professional governance qualification

Tools

Microsoft Office

Corporate secretarial systems

Job description

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Career Details

Take the Next Step in Your Career with Malakoff.

Senior Manager, Corporate Secretarial,

Corporate Secretarial

Location:

Date Posted:

28 September 2026

Job Post Duration:

31 October 2026

About the Role

We are seeking an experienced and highly competent Senior Manager, Corporate Secretarial to lead and manage the corporate secretarial function of Malakoff Corporation Berhad.

The role is responsible for ensuring effective corporate governance, statutory compliance and high standards of Board and corporate secretarial administration across the Group. The successful candidate will work closely with the Board of Directors, Board Committees, Senior Management, regulatory authorities and other key stakeholders to ensure that all corporate secretarial matters are managed accurately, efficiently and in accordance with applicable laws, regulations and governance requirements.

This is a key role for an individual who possesses strong technical knowledge, sound judgement and the ability to operate confidently in a listed company environment.

Key Responsibilities

• Manage and oversee the Group's corporate secretarial functions and ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, applicable guidelines and other relevant legislation and regulatory requirements.
• Provide professional corporate secretarial advice and support to the Board of Directors, Board Committees and Senior Management on corporate governance, statutory and regulatory matters.
• Coordinate and manage Board and Board Committee meetings, including preparation and review of meeting notices, agendas, papers, minutes and follow up actions.
• Ensure accurate preparation, maintenance and timely submission of statutory documents, returns, resolutions and corporate records with the relevant authorities.
• Advise the Board and Management on corporate governance developments, regulatory changes and their implications to the Group.
• Manage matters relating to changes in the Group's corporate structure, directorships, shareholdings, authorised representatives and other corporate actions.
• Ensure proper maintenance and custody of statutory registers, corporate records, Board records and other relevant corporate secretarial documentation.
• Support the preparation and coordination of the Group's Annual General Meeting, Extraordinary General Meetings and other shareholders' meetings.
• Monitor and ensure timely compliance with Bursa Malaysia announcements, disclosure requirements and other applicable reporting obligations.
• Liaise with regulators, government authorities, external company secretaries, legal advisers, auditors and other professional advisers on corporate secretarial and governance matters.
• Review and enhance corporate secretarial policies, procedures, processes and governance practices to ensure continuous improvement and alignment with best practices.
• Provide guidance and support to team members and oversee the performance and development of the corporate secretarial team.
• Undertake other corporate governance and company secretarial matters as assigned by Management.

Requirements

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Accounting, Finance or a related discipline.
• Professional qualification from a recognised corporate secretarial or governance body will be an added advantage.
• Minimum 10years of relevant experience in corporate secretarial, company secretarial or corporate governance functions, preferably with experience in a public listed company.
• Strong knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements and Malaysian corporate governance requirements.
• Good understanding of Board and Board Committee processes, statutory compliance, corporate filings and disclosure requirements.
• Experience in supporting Board of Directors, Board Committees and shareholders' meetings.
• Strong written and verbal communication skills, with the ability to prepare high quality Board papers, minutes, resolutions and corporate documentation.
• Excellent organisational skills with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Strong interpersonal and stakeholder management skills, with the confidence to engage with senior management, Board members, regulators and external advisers.
• Demonstrates high levels of integrity, professionalism, discretion and confidentiality.
• Proficient in Microsoft Office applications and corporate secretarial systems.

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