TENDER ADMIN EXECUTIVE

Tech-Store Malaysia Sdn Bhd; Puchong; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Flexible working arrangements

Career development opportunities

Wellbeing initiatives

Job summary

Tech-Store Malaysia Sdn Bhd in Puchong, Selangor is seeking a Tender Admin Executive to join our team. This full-time role concentrates on coordinating tender submissions, managing contract documentation, and ensuring compliance with tender requirements to support business development.

You should have 2–3 years in tender or contracts administration, a diploma or degree in business, and strong MS Office skills. The position offers a competitive salary package and flexible working arrangements.

Qualifications

• Diploma or Bachelor degree in Business Admin, Commerce or related field.
• 2–3 years in tender administration, contracts administration or similar.
• Strong organisational and time management skills with ability to manage multiple tenders.
• Excellent attention to detail and accuracy in document preparation.
• Proficiency in MS Office (Excel, Word); English proficient; Malay helpful.

Responsibilities

• Prepare, compile and submit tender documents and proposals per client deadlines.
• Maintain tender records, contracts and related documentation.
• Coordinate with internal departments to gather information for tender submissions.
• Review tender requirements to ensure compliance before submission.
• Track tender submissions and follow up with clients and stakeholders.
• Support contract administration activities including filing and archiving.
• Liaise with vendors, clients and internal teams to clarify tender needs.
• Maintain databases/spreadsheets to track tender status and outcomes.
• Provide admin support for tender meetings and presentations.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

English proficiency

Malay beneficial

Education

Diploma or Bachelor's degree in Business Administration/Commerce or related field

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

We are seeking a Tender Admin Executive to join Tech-Store Malaysia Sdn Bhd in Puchong, Selangor. This is a full-time position that plays a crucial role in managing the tender and contracts administration processes within our organisation. As a Tender Admin Executive, you will be responsible for coordinating and overseeing tender submissions, managing contract documentation, and ensuring compliance with tender requirements. This position is integral to supporting our business development and procurement objectives, ensuring that all tender activities are executed efficiently and professionally.

Key responsibilities

• Preparing, compiling and submitting tender documents and proposals in accordance with client specifications and deadlines
• Maintaining and organising tender records, contracts and related documentation in a systematic manner
• Coordinating with internal departments to gather necessary information and documentation required for tender submissions
• Reviewing tender requirements and ensuring all compliance criteria are met before submission
• Tracking tender submissions and maintaining follow-up schedules with clients and stakeholders
• Assisting in contract administration activities, including document filing, amendments and archiving
• Liaising with vendors, clients and internal teams to clarify tender requirements and resolve administrative queries
• Maintaining databases and spreadsheets to track tender status, timelines and outcomes
• Providing administrative support for tender meetings and presentations as required
• Ensuring accuracy and completeness of all tender-related documentation and correspondence

What we’re looking for

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field
• Proven experience of 2-3 years in tender administration, contracts administration or a similar administrative role
• Strong organisational and time management skills with the ability to manage multiple tender submissions simultaneously
• Excellent attention to detail and accuracy in document preparation and record-keeping
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Strong written and verbal communication skills in English; proficiency in Malay is advantageous
• Knowledge of tender processes, procurement regulations and contracts administration best practices
• Ability to work independently and collaboratively within a team environment
• Familiarity with project management tools and document management systems is preferred
• Customer service orientation with the ability to liaise effectively with internal and external stakeholders

What we offer

At Tech-Store Malaysia Sdn Bhd, we are committed to supporting the professional development and wellbeing of our employees. We offer a competitive salary package, opportunities for career advancement, and a supportive working environment where your contributions are valued. We provide ongoing training and development opportunities to help you enhance your skills and progress within the contracts administration field. Our company culture emphasises teamwork, integrity and excellence, and we foster an inclusive workplace where all employees can thrive. We also offer flexible working arrangements to support work-life balance and employee wellness initiatives.