Mall Tenancy Leasing Administrative Coordinator

Fipper Retail Sdn. Bhd.; Kajang; On-site; MYR 33,000 - 61,000; Full time

Job summary

Fipper Marketing Sdn.Bhd. is seeking a Leasing & Admin Officer to support tenancy operations in Kajang.

You will prepare documents for new tenancies, renewals, fit-outs, and licenses, and maintain lease records to ensure smooth outlet operations. You will coordinate with Finance, Operations, Marketing and Retail to collect required information, track deposits, invoices, and service charges, and assist in negotiations with landlords when required.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Property Management, Real Estate, Marketing, or related fields.
• Minimum 1–2 years of working experience in leasing, administration, retail operations, or property-related functions.
• Good communication and negotiation skills.
• Proficient in Microsoft Office.
• Strong attention to detail and document management skills.
• Able to manage multiple deadlines and follow up effectively.
• Experience dealing with shopping malls, landlords, or retail tenancy matters will be an added advantage.

Responsibilities

• Coordinate with landlords, shopping malls, and property management offices on tenancy-related matters.
• Prepare and submit required documents for new tenancy applications, renewals, fit-out works, business licenses, and outlet operations.
• Maintain and update tenancy agreements, renewal schedules, and outlet lease records.
• Monitor lease expiry dates and ensure timely renewal discussions with landlords.
• Liaise with internal departments (Finance, Operations, Marketing, and Retail) to gather required documentation and information.
• Follow up on tenancy deposits, rental invoices, service charges, and utilities payments with landlords and Finance Department.
• Assist in negotiating tenancy terms and renewal conditions with landlords when required.
• Coordinate fit-out submissions, renovation applications, and contractor documentation with mall management.
• Maintain proper filing and record management of all tenancy-related documents.
• Perform other administrative duties assigned by management.

Skills

Negotiation

Communication

Microsoft Office

Document management

Deadline management

Leasing experience

Education

Bachelor's or Diploma in Business Administration/Property Management/Real Estate/Marketing

Tools

Microsoft Office

Job description

Fipper Marketing Sdn.Bhd. is seeking a Leasing & Admin Officer to support tenancy operations in Kajang.

You will prepare documents for new tenancies, renewals, fit-outs, and licenses, and maintain lease records to ensure smooth outlet operations. You will coordinate with Finance, Operations, Marketing and Retail to collect required information, track deposits, invoices, and service charges, and assist in negotiations with landlords when required.