T&E Specialist

C35501 Alfa Laval Malaysia Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Alfa Laval Mid Europe GmbH in Malaysia is seeking a Finance professional to manage day-to-day Travel & Expenses operations within area of responsibility. You will process expense reports, review claims for policy compliance, and provide guidance to users on T&E processes.

The role requires 2–3 years in Travel & Expenses, Purchase to Pay or Accounts Payable, with MS Excel and ServiceNow familiarity, plus English fluency and strong attention to detail.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 2–3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable.
• Experience with iScala and Power BI is a plus.
• Proficient with MS Office (Excel) and ServiceNow (SNOW).
• Excellent communication and interpersonal skills; liaise with internal and external.
• High attention to detail and accuracy in processing employee expenses.
• Proficient in English (spoken and written).
• Motivation with a willingness to learn and a can-do attitude.

Responsibilities

• Ensure timely processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Independently investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and support to users on T&E processes, policies, and systems.
• Organize and deliver training sessions for employees and business stakeholders.
• Participate in process improvement, automation, and standardization initiatives.
• Perform and review monthly reconciliations of T&E-related general ledger accounts.
• Respond to escalated inquiries regarding payments, expense claims, and process-related matters.
• Prepare data, reports, and analyses to support local management decision-making.
• Create, maintain, and periodically review process documentation and Desktop Procedures.
• Support internal and external audit activities with required documentation and explanations.

Skills

Communication

Interpersonal skills

Attention to detail

Willingness to learn

Education

Bachelor's degree in Finance, Accounting, Business Administration

Tools

Excel

ServiceNow

iScala

Power BI

Job description

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society.

Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources.

Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth.

So, as we shape a more resourceful, less wasteful world, we build our careers too.

Who You Are

You are a self-motivated team player with the ability to easily network in an international and cross-cultural environment, working in line with Alfa Laval drivers; Action, Interaction, and Satisfaction.

You are driven and see solutions rather than problems, effectively prioritizing and executing tasks.

A focus on continuous improvement is in your DNA.

You build trust, by clear communication with no prestige.

If the above sounds like you, this position might be just what you’re looking for!

About The Job

Manage the day-to-day accounting operations within area of responsibility.

Job Description

• Ensure timely and accurate processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Independently investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and support to users on T&E processes, policies, and systems.
• Organize and deliver training sessions for employees and business stakeholders.
• Actively participate in process improvement, automation, and standardization initiatives.
• Perform and review monthly reconciliations of T&E-related general ledger accounts.
• Respond to escalated inquiries regarding payments, expense claims, and process-related matters.
• Prepare data, reports, and analyses to support local management decision‑making.
• Create, maintain, and periodically review process documentation and Desktop Procedures (DTPs).
• Support internal and external audit activities by providing required documentation and explanations.Perform additional tasks and responsibilities assigned by the Team Leader or Supervisor.

What You Know

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent experience)
• Minimum 2 - 3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable
• Experience in working with iScala and power BI will be a plus
• Practical knowledge of MS Office tools (Excel) and ticketing tools (ServiceNow-SNOW)
• Excellent communication and interpersonal skills, with the ability to liaise with both internal and external.
• High attention to detail and accuracy in processing employee expenses.
• Proficient in English communication (both verbally and in writing)
• Motivation with a willingness to learn and a can‑do attitude

What’s In It For You

We offer a challenging position in an open and friendly environment where we help each other to develop and create value.

Your work will have a true impact on Alfa Laval’s future success.

We are conducting a continuous review of received applications.

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society.

Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources.

Trusted to act on initiative, we challenge conventional thinking to develop world‑leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140‑year-old start‑up culture and rapid growth also drives our personal growth.

So, as we shape a more resourceful, less wasteful world, we build our careers too.