Supply & Demand Assistant

Lyreco Switzerland AG; Malaysia; On-site; MYR 33,000 - 60,000; Full time

Job summary

Lyreco Switzerland AG is seeking a Supplier Planner in Malaysia to manage stock orders and optimize inventory levels. You will review purchase requisitions, convert them to purchase orders, and ensure timely supplier delivery while supporting internal stock for operations.

The role requires at least 1 year in supply chain or demand planning, Diploma in Business Administration, and strong Excel skills. Fluency in English and Malay is essential.

Qualifications

• Diploma in Business Administration or equivalent.

Responsibilities

• Manage stock orders to optimize inventory levels.
• Review PRs daily and convert to POs.
• Place and track orders per Lyreco standards.
• Ensure on-time supplier deliveries.
• Support internal consumables stock to back operations.
• Process non-stock and direct-delivery POs as needed.
• Aid in backorder reduction by urgent online/offline purchases.
• Coordinate returns for damaged items with suppliers.
• Assist warehouse with warranty-related item returns.
• Perform other duties as assigned.

Skills

Excel (VLOOKUP)

English & Malay proficiency

Supplier negotiation

Education

Diploma in Business Administration

Job description

Responsibilities

• Responsible for stock order management and ensure stock level are optimized to support Lyrceo customer order.
• Support supply planning function is following group standard guidelines effectively to deliver great customer experiences.
• Responsible in managing a group of suppliers under food/stationaries items in a form of: To ensure stock level are optimized always as per agreed stock cover days.
• To review Purchase Requisitions (PR) daily to convert to Purchase order (PO).
• To place & follow up order according Lyreco standards.
• Ensuring suppliers to deliver stock on time.
• To ensure stock level of Internal Consumable items is healthy to support internal operation especially warehouse team.
• To issue Purchase Order (PO) for Non Stock & Direct Delivery items category based on the demand from customer.
• To ensure customers order (SO) is being fullfilled -Improvise Back Order (BO) rate by executing online/offline purchase IF urgently required.
• Handle supplier litigation and work closely with customer services and sales team to plan and arrange return items to suppliers for damage/broken items.
• Handle items that need repairs/ returns item from customer while its under warranty to supplier - work closely with warehouse team.
• Perform other job-related duties and responsibilities as may be assigned to you from time to time by the Company and/or your supervisor or manager.

Qualifications

• Minimum Diploma in Business Administration, Logistic, Supply Chain Management.
• High proficiency in Microsoft Excel (basic function & VLOOKUP).
• Proficient in English & Malay in verbally & writing.
• Minimum 1 years working experiences in Supply Chain or Demand Supply Planning Function.
• Basic negotiation skills is preferred.

This position is offered on a fixed-term 6-month contract from August 2026 to January 2027 to provide coverage during an employee's maternity leave.

The Lyreco Group is the European Leader and the third largest distributor of workplace products and services in the world. A privately-owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe. A global workplace solutions company with 10,000 employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services. With our core values of Excellence, Passion, Respect and Agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.