Supply Chain Executive Assistant

GPHS MANAGEMENT SDN BHD; Kuching; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Vision

Personal Accident and Hospitalization

Job summary

GPHS MANAGEMENT SDN BHD is seeking a dedicated Supply Chain Assistant to support order processing, inventory management, and delivery coordination within our Supply Chain Management Division.

You will handle purchase orders, stock records, invoicing, and reporting, while maintaining accurate documentation and collaborating with finance and operations. This role offers exposure to purchasing and logistics in a dynamic healthcare/retail service environment and opportunities for practical growth.

Qualifications

• At least one year of experience in purchasing and inventory control, preferably in retail, healthcare, or service.
• Proficient in Microsoft Excel.
• Able to perform stock counts and stock adjustments accurately.
• Familiarity with stock accounting systems is an added advantage.
• Good filing and documentation skills with the ability to work independently with minimal supervision.
• Knowledge of GDPMD will be an added advantage.

Responsibilities

• Receive and process Purchase Orders from retail outlets.
• Record Purchase Orders in a timely manner.
• Check the availability of stocks.
• Maintain and ensure the proper upkeep of physical stock.
• Monitor the issuance of stock.
• Conduct stock-taking exercises and stock adjustments with the Finance Department.
• Prepare invoices and delivery orders for retail outlets.
• Handle packaging and arrange deliveries to retail outlets and/or direct clients, if necessary.
• Provide administrative support in compiling sales, turnover, and statistical data for reporting purposes.
• Record courier movements for all outgoing shipments.
• Support other administrative tasks and/or activities as assigned by the immediate superior.

Skills

Microsoft Excel

Stock control

Inventory management

Job description

We are looking for a Supply Chain Assistant to support our Supply Chain Management Division. In this role, you will support purchase order processing and inventory management, billing and delivery, reporting, courier movements, and other administrative tasks and/or activities.

What You'll Be Doing

Receive and process Purchase Orders from retail outlets.

Record Purchase Orders in a timely manner.

Check the availability of stocks.

Maintain and ensure the proper upkeep of physical stock.

Monitor the issuance of stock.

Conduct stock-taking exercises and stock adjustments with the Finance Department.

Prepare invoices and delivery orders for retail outlets.

Handle packaging and arrange deliveries to retail outlets and/or direct clients, if necessary.

Provide administrative support in compiling sales, turnover, and statistical data for reporting purposes.

Record courier movements for all outgoing shipments.

Support other administrative tasks and/or activities as assigned by the immediate superior.

What We're Looking For

At least one (1) year of working experience in purchasing and inventory control, preferably within the retail, healthcare, or service industry

Proficient in Microsoft Excel

Able to perform stock counts and stock adjustments accurately

Familiarity with stock accounting systems will be an added advantage

Good filing and documentation skills, with the ability to work independently with minimum supervision

Knowledge of Good Distribution Practice for Medical Devices (GDPMD) will be an added advantage

Who You Are

Meticulous and well-organised with strong attention to detail

Responsible and able to maintain accurate stock records and documentation

Comfortable working with numbers, inventory records, and routine administrative tasks

Able to work independently with minimum supervision

Efficient in managing multiple tasks and maintaining proper documentation

A reliable team player who can work effectively with different departments

Willing to support day-to-day operational and administrative requirements

Why Join Us?

Opportunity to gain valuable corporate experience

Exposure to supply chain management operations and practices

Friendly, supportive, and collaborative working environment

Hands-on involvement across purchasing, inventory management, billing, and delivery

Excellent learning and professional development opportunities

A platform to build a strong foundation for your career

Compensation Philosophy

Our compensation philosophy reflects our commitment to recognising contributions, encouraging continuous learning, and supporting professional growth. We offer a competitive remuneration package based on qualifications, experience, and individual performance. As part of our people-first culture, we believe in providing meaningful career exposure, a supportive work environment, and opportunities to develop the skills needed for long-term success.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

At 20dB Hearing, our mission is to provide personalized hearing rehabilitation programs to hard of hearing individuals across Malaysia. We do this by offering a strong network of conveniently located hearing care centres, staffed with dedicated audiologists in every outlet. Our goal is to become the blessing and preferred choice for people who require health care in hearing rehabilitation, speech , mental and related services in Malaysia, as we strive to establish a nationwide network of hearing centres with qualified professionals.

As we continue to expand, we are seeking reliable and independent personnel to join our team. Come be a part of our mission to create greater awareness of hearing impairment and provide top-notch hearing care services to those who need it.

At 20dB Hearing, our mission is to provide personalized hearing rehabilitation programs to hard of hearing individuals across Malaysia. We do this by offering a strong network of conveniently located hearing care centres, staffed with dedicated audiologists in every outlet. Our goal is to become the blessing and preferred choice for people who require health care in hearing rehabilitation, speech , mental and related services in Malaysia, as we strive to establish a nationwide network of hearing centres with qualified professionals.

As we continue to expand, we are seeking reliable and independent personnel to join our team. Come be a part of our mission to create greater awareness of hearing impairment and provide top-notch hearing care services to those who need it.

Perks and benefits

• Medical
• Miscellaneous allowance
• Dental
• Vision
• Personal Accident and Hospitalization Insurance

What can I earn as a Supply Chain Assistant