Supply Chain and Logistics Coordinator

FILPAL (M) SDN BHD; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

FILPAL (M) SDN BHD is seeking a Supply Chain & Logistics Coordinator to oversee end-to-end logistics, including import/export, documentation, and regulatory compliance across the company and subsidiaries. You will manage inventory, coordinate with freight forwarders and suppliers, and support internal teams with training and reporting.

The role requires strong communication, problem-solving, and coordination skills to ensure smooth, compliant operations.

Qualifications

• Bachelor’s degree in supply chain management, logistics, business administration, or related field.
• Strong communication, coordination, and negotiation skills.
• Proficiency in MS Office and logistics/inventory management systems; good data entry and reporting.
• Ability to handle multiple shipments with strong organizational skills.

Responsibilities

• Coordinate domestic and international shipments with freight forwarders and customs authorities.
• Prepare and manage documents (invoices, packing lists, COO, etc.) and ensure compliance.
• Maintain accurate stock records and assist in HS code classification and annual quantity estimation.
• Liaise with suppliers on BOM, pricing, lead times and payment terms; track delivery timelines.
• Support internal teams with training, reporting, and logistics administration.
• Foster effective communication and resolve logistics issues with stakeholders.

Skills

Communication

Coordination

Problem solving

Negotiation

Analytical skills

Initiative

Attention to detail

Education

Bachelor’s degree in Supply Chain Management / Logistics

Tools

MS Office

Logistics software

Job description

JOB OVERVIEW

The Supply Chain & Logistics Coordinator is responsible for ensuring the efficient flow of goods, documents, and information across the company and its subsidiaries. The role covers end-to-end logistics coordination for domestic and international shipments, customs compliance, inventory and stock management, procurement support, and supplier follow-ups. It also involves preparing regulatory applications, maintaining accurate documentation and reporting, and supporting internal teams with administrative and training needs. The position requires strong communication, problem-solving, and coordination skills to work effectively with internal stakeholders, suppliers, freight forwarders, and regulatory authorities, ensuring smooth and compliant supply chain operations across the company and its subsidiaries.

KEY RESPONSIBILITIES

• 1) Logistics & Delivery Coordination

  • Assist in coordinating domestic and international import and export shipments, including liaising with freight forwarders, couriers and customs officers across the company and its subsidiaries.
  • Perform delivery and pickup of goods, documents, and materials across the company and its subsidiaries.
  • Monitor incoming and outgoing shipments, update internal records, and ensure on-time delivery across the company and its subsidiaries.

• 2) Documentation & Compliance

  • Prepare and manage documents such as delivery orders, invoices, packing lists, customsdeclarations documents, receipt and acknowledgement forms across the company and its subsidiaries.
  • Assist in customs clearance processes and ensure full compliance with local and international trade regulations across the company and its subsidiaries.
  • Handle temporary import and export processes across the company and its subsidiaries.
  • Handle, prepare, and complete applications such as tax exemption, drawback application, Certificates of Origin (COO) for Malaysia and Singapore, and other related applications across the company and its subsidiaries.

• 3) Inventory & Stock Management

  • Maintain accurate stock records and update inventory systems for all incoming and outgoing goods across the company and its subsidiaries.
  • Support stock classification, HS code determination, and annual quantity estimation for tax and compliance purposes across the company and its subsidiaries.
  • Label products and materials accurately, and manage proper documentation for property pass and materials issued to subcontractors across the company and its subsidiaries.

• 4) Procurement & Supplier Coordination

  • Liaise and negotiate with suppliers on requested Bill of Materials (BOM), including pricing, lead time, delivery schedules, and payment terms, while working closely with stakeholders to support procurement needs across the company and its subsidiaries.
  • Follow up with suppliers post-purchase order issuance to track delivery timelines and resolve issues across the company and its subsidiaries.
  • Tabulate invoices and submit payment proofs to relevant suppliers across the company and its subsidiaries.

• 5) Administration & Reporting

  • Maintain logistics records in both hardcopy, software and existing systems across the company and its subsidiaries.
  • Support internal teams with training, ad hoc reporting, and general logistics-related admin tasks across the company and its subsidiaries.
  • Liaise with internal departments and external stakeholders to align expectations and resolve logistics issues across the company and its subsidiaries.

• 6) Communication and Coordination:

  • Foster effective communication within the team to facilitate smooth workflow and coordination across the company and its subsidiaries.
  • Handle inquiries and requests from internal and external parties promptly and professionally across the company and its subsidiaries.

• 7) Problem Solving and Initiative:

  • Proactively identify and address challenges, proposing process improvements as needed across the company and its subsidiaries.
  • Take initiative to complete tasks and follow up on outstanding items across the company and its subsidiaries.

QUALIFICATIONS

Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or related field

OPTIONAL SKILLSETS

• Solid understanding of international trade compliance, customs procedures, and shipping documentation (e.g., COO, customs declaration, HS code classification).
• Proficiency in MS Office and logistics/inventory management systems, with strong data entry and reporting skills.
• Strong organizational and time management skills with the ability to handle multiple shipments and priorities.
• Excellent communication, coordination, and negotiation skills to liaise effectively with freight forwarders, customs officers, suppliers, and internal teams.
• Analytical and problem-solving abilities to address logistics challenges and propose process improvements.
• High level of integrity, professionalism, confidentiality, responsibility, and accuracy in handling documents, records, and inventory.
• Proactive, resourceful, detail-oriented, and adaptable, with the ability to work both independently and collaboratively in a fast-paced environment.