Strategic Transition Project Coordinator

Omya; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Omya is seeking a contract-based Project Administration & Coordination professional in Kuala Lumpur, Malaysia. The role supports the Head of Transition Management and Transition Leads by coordinating transition activities across entities and functions, maintaining project plans and RAID logs, and organizing steering committees and workstreams with detailed minutes and action tracking.

The successful candidate will collect and maintain transition documentation, support status reports and

Qualifications

• University degree in Business Administration, Project Management, or related field.
• 4+ years of experience in administrative support or project coordination roles.
• Strong organizational and coordination skills with ability to manage multiple tasks and deadlines.

Responsibilities

• Supports Head of Transition Management in coordinating transition activities across entities and functions.
• Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies).
• Organizes and documents meetings (steering committees, workstreams), including agendas, minutes, action tracking and follow-up.
• Collects, structures and maintains transition-related documentation (sign-offs, training records, process documentation, decision logs).
• Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders.
• Ensures proper version control and structured storage of project documents.

Skills

Organizational skills

Coordination skills

MS Office

PowerPoint

Excel

Project planning tools

Documentation management

Meeting organization

Communication skills

Stakeholder management

Education

University degree in Business Administration or Project Management

Tools

PowerPoint

Excel

Project planning tools

Job description

Omya is seeking a contract-based Project Administration & Coordination professional in Kuala Lumpur, Malaysia. The role supports the Head of Transition Management and Transition Leads by coordinating transition activities across entities and functions, maintaining project plans and RAID logs, and organizing steering committees and workstreams with detailed minutes and action tracking.

The successful candidate will collect and maintain transition documentation, support status reports and