Transition Coordinator

Omya Group; Kuala Lumpur; On-site; MYR 72,000 - 108,000; Full time

Job summary

Omya is seeking a Transition Coordinator to support the Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions in Kuala Lumpur.

You will maintain project plans, RAID logs, organize meetings, prepare status reports and training materials, and coordinate logistics for workshops and trainings in an international, multi-time-zone environment.

Qualifications

• University degree in Business Administration, Project Management, or related field.
• 4+ years of experience in administrative support or project coordination roles.
• Strong organizational and communication skills.

Responsibilities

• Support Head of Transition Management and Transition Leads in coordinating transition activities.
• Maintain and update transition plans and RAID logs with accuracy.
• Organize meetings (steering committees, workstreams) and prepare agendas, minutes, actions.
• Prepare status reports, dashboards and presentations by consolidating stakeholder input.
• Coordinate logistics for transition-related workshops, trainings and sessions; track participants.
• Assist in creating communication materials for stakeholder updates and gather feedback.

Skills

Organizational skills

Coordination skills

MS Office

PowerPoint

Excel

Project planning tools

Communication

Stakeholder management

Education

University degree in Business Administration or related field

Tools

MS Office

PowerPoint

Excel

Job description

## Transition CoordinatorApplylocations: Kuala Lumpurtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: JR017874**Project administration & coordination*** Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions* Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared* Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up**Documentation, reporting & tools*** Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs)* Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders* Ensures proper version control and structured storage of project documents in line with agreed standards and tools**Stakeholder, training & logistics support*** Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links)* Supports the organization of training programs, including participant tracking and distribution of training materials* Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities**Education*** University degree in Business Administration, Project Management, or related field**Experience*** 4+ years of experience in administrative support or project coordination roles**Knowledge and skills*** Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines* Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools* Experience in project administration, documentation management and meeting organization* High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews* Good communication skills and ability to work effectively with different stakeholders and functions* Proactive, service-oriented mindset and willingness to support evolving project needs**Other requirements*** Very good command of oral and written English required* Additional language skills are beneficial* Willingness to travel occasionally (approx. 10–15%, depending on project needs)* Openness to work in international, virtual teams and across multiple time zones**POSITION SCOPE****Reporting Line(s)**Solid line(s) to: Head of Transition ManagementDotted line(s) to:Number of direct reports:Number of dotted line reports:**Working Relationships**Internal contacts:Executive Vice President Omya Services & SolutionsTransition teamsTransformation teamsRegions / in-country organizationExternal contacts:Hiring agenciesExternal contractors / consulting firms### OmyaOmya is a leading global producer of industrial minerals and a worldwide distributor of specialty materials.Our company was founded 140 years ago and remains a privately-owned, independent company headquartered in Switzerland but with offices and plants in more than 50 countries.### Thinking of tomorrow. TogetherWhen you join Omya, you become part of a global team that uses its creativity, expertise and experience to make a difference to people's lives. Thinking of Tomorrow means focusing on the challenges of the future and how we can develop mineral products to solve them. This is a collaborative environment where people work towards common goals, with a common purpose### Making life better through our passion for minerals and chemistryOur purpose, combined with our values of **modesty, courtesy, integrity and perseverance**, is the foundation of our business. Our values are relevant to our lives, not just our work. All Omya employees, partners and suppliers are bound by a **Code of Conduct** which reflects our values and guides our behavior.