Strategic Project & Administration Coordinator

MYFutureJobs; Putrajaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

MYFutureJobs is seeking a highly organized and proactive Project & Administration Coordinator to support project coordination, management requirements and day-to-day administrative activities in Putrajaya, Malaysia.

The role acts as a central point between Management and project PICs, ensuring timely delivery of deliverables, accurate documentation and timely follow-ups, while coordinating meetings and preparing relevant reports and minutes.

Qualifications

• Minimum Diploma in Business Administration or related field.
• 2–3 years of relevant working experience in project coordination/administration.
• Experience coordinating multiple projects and tracking deliverables.
• Strong organizational, prioritization and follow-up abilities.
• Proficient in Microsoft Office for reports and presentations.

Responsibilities

• Coordinate assigned projects, initiatives and activities, including timelines, milestones, deliverables and action items.
• Serve as coordination point between Management and project PICs, ensuring information and updates are communicated and followed through.
• Track project progress and conduct regular follow-ups on deadlines, outstanding actions and deliverables.
• Consolidate project updates for Management review and attention.
• Coordinate Management schedules, meetings and key engagements, including preparation of documents and follow-up actions.
• Provide administrative support including correspondence, documentation, reports, presentations, meeting minutes, filing and record management.
• Coordinate with internal teams and branches to support smooth project implementation.
• Perform other project coordination, administrative and ad-hoc assignments as required by Management.

Skills

Organizational skills

Coordination

Communication

Multitasking

Education

Diploma in Business Administration

Tools

MS Office

Job description

MYFutureJobs is seeking a highly organized and proactive Project & Administration Coordinator to support project coordination, management requirements and day-to-day administrative activities in Putrajaya, Malaysia.

The role acts as a central point between Management and project PICs, ensuring timely delivery of deliverables, accurate documentation and timely follow-ups, while coordinating meetings and preparing relevant reports and minutes.