Specialist Management Group, Assistant Manager/Manager

IHH HEALTHCARE MALAYSIA; Kampung Malaysia Tambahan; On-site; MYR 60,000 - 90,000; Full time

Job summary

IHH HEALTHCARE MALAYSIA is seeking a proactive Recruitment Specialist to support the sourcing and screening of consultant specialists across Malaysia. You will manage data in the SMG Portal, build talent pools, and report recruitment progress to the HOD and Hospitals CEO.

The role requires strong communication, organization, and the ability to collaborate with clinical leaders and marketing teams. Experience in healthcare recruitment, proficiency with Excel and PowerPoint, and the capacity to

Qualifications

• Bachelor’s degree or equivalent in HR, Business Administration, Healthcare Management, Marketing, Science or related field.
• 3–6 years in Pharmaceutical/Medical/Nutrition sectors as Sales Representative/Key Account Executive/Medical Sales Representative.
• Experience in MOH/MOE hospital coverage is advantageous.
• Proficiency with Excel and PowerPoint.
• Familiarity with medical terminology and healthcare industry knowledge is a plus.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication and interpersonal skills.
• High level of professionalism, discretion, and ability to handle sensitive candidate information.
• Ability to work independently and in a fast-paced team environment.

Responsibilities

• Assist in sourcing potential consultant specialists through hospitals visits, social media, networks and agencies.
• Screen resumes and applications to identify qualified candidates.
• Provide daily recruitment progress updates.
• Maintain Malaysia Specialists data and manage talent pools in SMG Portal.
• Assist in candidate screening and initial meetings with consultant specialists.
• Coordinate communication between candidates and hospital CEOs.
• Collaborate with SMG and Marketing teams for outreach and employer branding.
• Participate in overseas events, medical associations, and conferences for recruitment marketing.
• Build relationships with consultant specialists and other healthcare organizations.

Skills

Communication skills

Interpersonal skills

Organization skills

Discretion

Teamwork

Fast-paced environment

Professionalism

Independent worker

Education

Bachelor’s degree in HR/Business Administration/Healthcare Management/Marketing/Science

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

• Assist in sourcing potential consultant specialists through various channels, including hospitals visit, social media, professional networks and recruitment agencies.
• Assist in the screening of resumes and applications to identify qualified candidates for further consideration.
• Daily reporting activities to monitor progress.

Data Management and Analysis:

• Support the maintenance of accurate and up-to-date records for Malaysia Specialists data to facilitate recruitment activities and planning.
• Contribute to the creation and management of talent pools using SMG Portal.
• Assist in keeping the database of potential candidates updated for future openings.

Reporting:

• Provide regular updates on recruitment progress and outcomes to the HOD and Hospitals CEO.
• Ensure to follow up with candidates closely, address their concerns, and update the reports accordingly.
• Help generate regular reports on recruitment progress for management review.

Candidate Screening and Assessment:

• Reviewing resumes and applications to assess candidates' qualifications and compatibility with the hospital's requirements.
• Participate in initial screenings and meetings with consultant specialists to evaluate their skills and expertise.
• Assist in facilitating communication between candidates and hospital CEOs.

Collaboration and Support:

• Work closely with the SMG team to identify effective sourcing channels and outreach methods for potential candidates.
• Align with SMG team in clear and consistent communication to consultant specialists throughout the recruitment process.
• Work closely with the SMG team in conveying the organization's value proposition to candidates and addressing their inquiries.

Marketing and Event Assistance:

• Provide support for recruitment marketing activities, including participation in overseas events, Medical Associations, and Conferences.
• Collaborate with the Marketing Communication team to ensure pre-event preparations are completed with necessary approvals.
• Assist in enhancing the hospital's employer brand to attract consultant specialists.

Relationship Building:

• Cultivate relationships with potential hires through various channels, Hospitals visit, professional groups on social media and during events.
• Build positive relationships with consultant specialists from other healthcare organizations to attract potential candidates.

Competitive Analysis Support:

• Assist in assessing competitors' strengths, weaknesses, opportunities, and threats (SWOT analysis).
• Provide feedback on competitor behaviour and support the development of competitive strategies.

Qualifications and Requirements:

• Bachelor’s degree in human resources, Business Administration, Healthcare Management, Marketing, Science, or a related field (or equivalent experience).
• At least 3 to 6 years experience in the Pharmaceutical/Medical/Nutrition industry as Sales Representative/Key Account Executive/Medical Sales Representative
• Experience in MOH/MOE hospitals coverage is advantageous.
• Proficiency in Microsoft Excel and Microsoft PowerPoint.
• Familiarity with medical terminology and knowledge of the healthcare industry is a plus.
• Strong organizational skills and the ability to manage multiple tasks concurrently.
• Excellent communication and interpersonal skills to interact effectively with candidates and internal stakeholders.
• A high level of professionalism, discretion, and the ability to handle sensitive candidate information.
• Ability to work both independently and as part of a team in a fast-paced environment.