Specialist Invoice Management

Omya Group; Kuala Lumpur; On-site; MYR 44,640 - 78,120; Full time

Job summary

Omya Group in Kuala Lumpur is seeking a Specialist Invoice Management to execute daily Purchase-2-Pay activities and ensure timely processing aligned with closing timelines.

The role requires 1–3 years in AP/financial operations, familiarity with VIM/OCR, and a strong eye for detail to support accurate posting and reconciliation.

Qualifications

• Bachelor’s degree in Accounting, Finance or related field.
• 1–3 years in AP/Payables or financial operations.
• Familiarity with VIM and OCR-based invoice processing.

Responsibilities

• Execute daily Purchase-2-Pay activities ensuring timely processing within SLAs and financial close timelines.
• Process supplier invoices with three-way matching (PO, GR, invoice) and post to ERP.
• Identify blocked invoices, PO data issues, missing receipts, or supplier payment queries for resolution.
• Escalate unresolved exceptions to Team Lead Invoice Management.
• Support standardization and improvements by following updated work instructions and participating in pilots/testing of changes.

Skills

IFRS knowledge

Vendor Invoice Management

OCR processing

Attention to detail

Communication

Confidentiality

P2P transactions

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

VIM

OCR

Esker

Job description

## Specialist Invoice ManagementApplylocations: Kuala Lumpurtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: JR017862**Service Performance and Issue Resolution*** Execute daily Purchase-2-Pay activities, ensuring timely and accurate processing in line with service levels and financial closing timelines.* Process supplier invoices, perform three-way matching (purchase order, goods receipt, invoice) and post transactions in the ERP system.* Identify and flag blocked invoices, incorrect purchase order data, missing receipts, or supplier payment queries for resolution.* Escalate unresolved exceptions and recurring issues to the Team Lead Invoice Management.* Support first-level query resolution by gathering relevant documentation and information.**Implementation of Changes and Improvements*** Support standardization efforts within the Purchase-2-Pay operations team by adhering to updated work instructions and processes.* Contribute improvement ideas based on day-to-day operational observations to the Team Lead.* Participate in pilot activities, testing, and training related to changes impacting the operational line.* Apply prescribed AI tools and automation capabilities as directed to support efficient invoice processing.**Financial Accuracy and Reconciliation*** Perform accurate and timely invoice postings, ensuring correct allocation to cost centers, GL accounts and tax codes.* Support period-end accounts payable accruals and reconciliation of goods received/invoice received clearing accounts under guidance of the Team Lead.* Verify accuracy of supplier invoices, purchase orders, receipts, and system postings for standard transactions.**Stakeholder Management and Communication*** Collaborate with the Team Lead Invoice Management to ensure alignment with daily operational targets.* Communicate with suppliers and internal stakeholders (Procurement, Business Units) on standard invoice queries and clarifications.* Engage with colleagues within the Purchase-2-Pay team to ensure coordinated service delivery.**Education*** University degree (Bachelor or equivalent) in Accounting, Business Administration, Finance, or related fields* Relevant vocational education with significant experience may be considered**Experience*** 1–3 years of experience in a process‐ or function‐related operational role, preferably within Accounts Payable, General Accounting or Financial Operations* First practical experience in invoice processing or AP operations (e.g., internship, working student, junior role)**Knowledge and skills*** Knowledge of accounting principles (e.g., IFRS or local GAAP) as they apply to accounts payable and invoice posting* Familiarity with Vendor Invoice Management Systems (VIM) and invoice processing systems including OCR; exposure to Esker is a plus* Awareness of internal controls and compliance for purchasing and AP processes* Comfortable communicating with Procurement, Business Units, Finance and suppliers on standard queries* Ability to handle confidential commercial and financial information appropriately* Strong attention to detail for financial postings, supporting documentation and approval workflows* P2P transaction execution (invoice entry, receipt matching, PO referencing)**Other requirements*** Ability to identify and escalate accounting irregularities such as duplicate postings, misallocations or unreconciled balances* Basic understanding of period-end cut-off procedures and their impact on financial reporting* High accuracy in processing invoices, PO data, spending lines and receipt confirmations* Exposure to dispute and exception handling, including flagging invoice mismatches (price, quantity, GR/IR variances) for resolution by senior team members**POSITION SCOPE****Reporting Line(s)**Solid line(s) to: Team Lead Invoice ManagementDotted line(s) to: n/aNumber of direct reports: n/aNumber of dotted line reports: n/a**Performance Measures**Performance measures will be defined based on individual service obligations and operational KPIs.**Working Relationships**Internal contacts:Team Lead Invoice ManagementOther Team Members within own teamOther Team Members within Purchase-2-Pay and adjacent processesProcess management within Purchase-2-PayHR, IT supportBusiness contactsExternal contactsSuppliers and external business partners as required for daily operations