Senior Specialist Invoice Management

Omya Group; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Omya Group is seeking a Senior Specialist Invoice Management in Kuala Lumpur to manage daily Purchase-2-Pay activities, perform complex invoice processing, and resolve discrepancies with a focus on accuracy and timeliness. The role requires collaboration with Procurement, Business Units, and Finance to ensure aligned execution and achievement of service levels.

The ideal candidate brings 3–5 years of AP/P2P experience, strong IFRS/GAAP knowledge, and a track record as a senior SME in financial

Qualifications

• University degree in Accounting, Business Administration, Finance or related fields.

Responsibilities

• Execute daily Purchase-2-Pay activities, ensuring timely and accurate processing in line with service levels and financial closing timelines.
• Process complex supplier invoices, perform three-way matching and resolve discrepancies independently, including blocked invoices, incorrect PO data, missing receipts, or supplier payment queries.
• Act as subject matter expert for colleagues, providing guidance on complex transaction handling and process interpretation.
• Escalate structural issues, risks, and recurring defects to the Team Lead Invoice Management.
• Drive standardization and continuous improvement within the Purchase-2-Pay operations team in close alignment with the Team Lead.
• Ideally bring an understanding of AI tools and automation capabilities to identify opportunities for streamlining processes, reducing manual effort and enhancing operational efficiency.

Skills

Attention to detail

IFRS knowledge

GAAP knowledge

AP/P2P processes

Dispute resolution

Root-cause analysis

Education

Bachelor or equivalent in Accounting/Finance

Tools

Esker

OCR technology

Job description

## Senior Specialist Invoice ManagementApplylocations: Kuala Lumpurtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: JR017863**Service Performance and Issue Resolution*** Execute daily Purchase-2-Pay activities, ensuring timely and accurate processing in line with service levels and financial closing timelines.* Process complex supplier invoices, perform three-way matching and resolve discrepancies independently, including blocked invoices, incorrect purchase order data, missing receipts, or supplier payment queries.* Resolve non-standard exceptions and escalations within the Invoice Management process before escalation to the Team Lead.* Act as subject matter expert for colleagues, providing guidance on complex transaction handling and process interpretation.* Escalate structural issues, risks, and recurring defects to the Team Lead Invoice Management.**Implementation of Changes and Improvements*** Drive standardization and continuous improvement within the Purchase-2-Pay operations team in close alignment with the Team Lead.* Collaborate with the process management team to identify and propose enhancements to underlying processes.* Support the implementation of new or updated work instructions, tools, and systems.* Collect improvement ideas from day-to-day operations and contribute to the continuous improvement backlog.* Participate in pilot activities, testing, and training related to changes impacting the operational line.* Ideally bring an understanding of AI tools and automation capabilities to identify opportunities for streamlining processes, reducing manual effort and enhancing operational efficiency.**Financial Accuracy and Reconciliation*** Ensure accurate and timely period-end accounts payable accruals and reconciliation of goods received/invoice received clearing accounts.* Oversee the accuracy of supplier invoices, purchase orders, receipts, and system postings, including complex or high-value transactions.* Perform aging analysis and support the Team Lead in identifying overdue or unreconciled items.**Stakeholder Management and Communication*** Collaborate closely with the Team Lead Invoice Management to ensure alignment between individual execution and operational targets.* Engage with other Specialists within Purchase-2-Pay and adjacent processes to ensure coordinated service delivery.* Act as key contact for Procurement, Business Units and suppliers on complex invoice queries and dispute resolution.**Education*** University degree (Bachelor or equivalent) in Accounting, Business Administration, Finance, or related fields* Relevant vocational education with significant experience may be considered**Experience*** 3–5 years of experience in a process- or function-related operational role, preferably within Accounts Payable, General Accounting or Financial Operations* Demonstrated experience as senior specialist, subject matter expert or experienced individual contributor within an AP or P2P environment**Knowledge and skills*** Working knowledge of accounting principles (e.g., IFRS or local GAAP) as they apply to accounts payable, accruals, provisions and period-end closing activities* Understanding of AP subledger accounting, including invoice posting, clearing, reconciliation to the general ledger and aging analysis* Solid understanding of Vendor Invoice Management Systems (VIM) and invoice processing systems including OCR, preferably hands-on experience with Esker* Knowledge of internal controls and compliance for purchasing and AP processes* Comfortable coordinating with Procurement, Business Units, Finance and suppliers* Ability to handle confidential commercial and financial information appropriately* Strong attention to detail for financial postings, supporting documentation and approval workflows* P2P master data and transaction administration (PO updates, invoice adjustments, receipt clarifications)**Other requirements*** Ability to identify and escalate accounting irregularities such as duplicate postings, misallocations or unreconciled balances* Understanding of period-end cut-off procedures and their impact on financial reporting* High accuracy in reviewing invoices, PO data, spending lines and receipt confirmations* Experience with dispute and exception handling, including root-cause analysis of invoice mismatches (price, quantity, GR/IR variances) and timely resolution tracking**POSITION SCOPE****Reporting Line(s)**Solid line(s) to: Team Lead Invoice ManagementDotted line(s) to: n/aNumber of direct reports: n/aNumber of dotted line reports: n/a**Performance Measures**Performance measures will be defined based on individual service obligations and operational KPIs.**Working Relationships**Internal contacts:Team Lead Invoice ManagementOther Team Members within own teamOther Team Members within Purchase-2-Pay and adjacent processesProcess management within Purchase-2-PayHR, IT supportBusiness contactsExternal contactsSuppliers and external business partners as required for daily operations