Finance Shared Services Specialist II (AP)

Fragomen; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

Fragomen in Kuala Lumpur is seeking a Finance Shared Services Specialist II (AP) to ensure accurate and timely processing of invoices and payments, maintain vendor accounts, support month‑end activities, and uphold strong financial controls. The role involves reviewing invoices for policy compliance, preparing payment runs, performing vendor reconciliations, and responding to inquiries within SLA.

You will mentor junior teammates and drive process improvements, including automation initiatives

Qualifications

• Bachelor's degree in Accounting, Finance, Business or related field.
• At least 4 years experience in Accounts Payable or Shared Services.
• Strong invoice processing and vendor management knowledge.
• Experience with month-end close and financial reconciliations.
• Advanced Excel proficiency; ERP experience preferred.

Responsibilities

• Process invoices, expense claims and payments accurately and within timelines.
• Review and verify invoices for policy/compliance.
• Prepare payment runs and settle vendor invoices timely.
• Perform vendor account reconciliations and resolve discrepancies.
• Support month-end and year-end closing activities.
• Prepare AP reports, aging summaries, audit documentation.
• Respond to vendor/internal inquiries within SLA.
• Provide guidance to junior team members.
• Assist in process improvements and automation initiatives.

Skills

Accounts Payable

Vendor management

Financial reconciliation

Excel

Analytical skills

Cross-functional collaboration

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business

Tools

SAP

Oracle

Job description

## Finance Shared Services Specialist II (AP)Apply: MY-Kuala Lumpur: Full time: Posted Today: REQ-025604**Job Description**This role supports the Accounts Payable (AP) function by ensuring the accurate and timely processing of invoices and payments, maintaining vendor accounts, supporting month-end activities, and driving process improvements. This role also provides guidance to junior team members and ensures compliance with company policies and financial controls.**Key Responsibilities****Accounts Payable Operations*** Process invoices, expense claims and payments accurately and within established timelines.* Review and verify invoices to ensure compliance with company policies, approval requirements, and contractual terms.* Prepare payment runs and ensure timely settlement of vendor invoices.* Maintain accurate financial records and supporting documentation.**Financial Close & Reconciliation*** Perform vendor account reconciliations, investigate and resolve discrepancies, and support month-end and year-end closing activities.* Assist in preparing AP reports, aging summaries, and audit documentation.* Ensure completeness of AP records for closing purposes.**Customer Service & Collaboration*** Respond to vendor and internal stakeholder enquiries relating to invoices, payments, and account balances within established SLA timeframes.* Collaborate with Procurement, Business Units, and other internal stakeholders to resolve invoice and payment-related issues.**Team Support*** Provide day-to-day guidance and support to junior team members on AP processes and procedures.**Compliance & Controls*** Ensure compliance with internal policies, accounting standards, and regulatory requirements.* Maintain strong internal controls and data integrity within the AP function.**Process Improvement*** Identify opportunities to improve AP processes and operational efficiency.* Support automation, standardization, and continuous improvement initiatives within the shared services team.**Requirements*** Bachelor's degree in Accounting, Finance, Business, or a related discipline.* At least **4 years of experience** in Accounts Payable, Finance, Accounting, or a Shared Services environment.* Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.* Experience supporting month-end closing activities and financial reconciliations.* Strong analytical skills with excellent attention to detail.* Demonstrated ability to work independently and provide guidance to junior team members.* Good verbal and written communication skills with the ability to collaborate effectively with internal and external stakeholders.* Advanced proficiency in Microsoft Excel. Experience with ERP systems (e.g., SAP, Oracle) is preferred.* Proactive, adaptable, and committed to continuous process improvement.*All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‐assisted tools for administrative screening purposes only - never for decision‐making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.*