Specialist Invoice Management

Omya; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

Omya in Kuala Lumpur is seeking a candidate for the role of Service Performance and Issue Resolution. The successful applicant will execute Purchase‑2‑Pay activities, ensure accurate invoice postings, and collaborate with suppliers and internal teams for efficient financial processing.

The role demands a university degree in Accounting and relevant experience in Accounts Payable or Financial Operations. Strong attention to detail and knowledge of accounting principles are essential.

Qualifications

• 1–3 years of experience in Accounts Payable or Financial Operations.
• First practical experience in invoice processing or AP operations.
• Ability to handle confidential commercial and financial information.

Responsibilities

• Execute daily Purchase‑2‑Pay activities and process supplier invoices.
• Support first-level query resolution regarding invoices.
• Collaborate with stakeholders on standard invoice queries.

Skills

Knowledge of accounting principles

Familiarity with Vendor Invoice Management Systems

Strong attention to detail

Education

University degree in Accounting or related fields

Tools

Vendor Invoice Management Systems

OCR systems

Job description

Service Performance and Issue Resolution

• Execute daily Purchase‑2‑Pay activities, ensuring timely and accurate processing in line with service levels and financial closing timelines.
• Process supplier invoices, perform three‑way matching (purchase order, goods receipt, invoice) and post transactions in the ERP system.
• Identify and flag blocked invoices, incorrect purchase order data, missing receipts, or supplier payment queries for resolution.
• Escalate unresolved exceptions and recurring issues to the Team Lead Invoice Management.
• Support first‑level query resolution by gathering relevant documentation and information.

Implementation of Changes and Improvements

• Support standardization efforts within the Purchase‑2‑Pay operations team by adhering to updated work instructions and processes.
• Contribute improvement ideas based on day‑to‑day operational observations to the Team Lead.
• Participate in pilot activities, testing, and training related to changes impacting the operational line.
• Apply prescribed AI tools and automation capabilities as directed to support efficient invoice processing.

Financial Accuracy and Reconciliation

• Perform accurate and timely invoice postings, ensuring correct allocation to cost centres, GL accounts and tax codes.
• Support period‑end accounts payable accruals and reconciliation of goods received/invoice received clearing accounts under guidance of the Team Lead.
• Verify accuracy of supplier invoices, purchase orders, receipts, and system postings for standard transactions.

Stakeholder Management and Communication

• Collaborate with the Team Lead Invoice Management to ensure alignment with daily operational targets.
• Communicate with suppliers and internal stakeholders (Procurement, Business Units) on standard invoice queries and clarifications.
• Engage with colleagues within the Purchase‑2‑Pay team to ensure coordinated service delivery.

Education

• University degree (Bachelor or equivalent) in Accounting, Business Administration, Finance, or related fields.
• Relevant vocational education with significant experience may be considered.

Experience

• 1–3 years of experience in a process‑ or function‑related operational role, preferably within Accounts Payable, General Accounting or Financial Operations.
• First practical experience in invoice processing or AP operations (e.g., internship, working student, junior role).

Knowledge and Skills

• Knowledge of accounting principles (e.g., IFRS or local GAAP) as they apply to accounts payable and invoice posting.
• Familiarity with Vendor Invoice Management Systems (VIM) and invoice processing systems including OCR; exposure to Esker is a plus.
• Awareness of internal controls and compliance for purchasing and AP processes.
• Comfortable communicating with Procurement, Business Units, Finance and suppliers on standard queries.
• Ability to handle confidential commercial and financial information appropriately.
• Strong attention to detail for financial postings, supporting documentation and approval workflows.
• P2P transaction execution (invoice entry, receipt matching, PO referencing).

Other Requirements

• Ability to identify and escalate accounting irregularities such as duplicate postings, misallocations or unreconciled balances.
• Basic understanding of period‑end cut‑off procedures and their impact on financial reporting.
• High accuracy in processing invoices, PO data, spending lines and receipt confirmations.
• Exposure to dispute and exception handling, including flagging invoice mismatches (price, quantity, GR/IR variances) for resolution by senior team members.

Position Scope

• Solid line(s) to: Team Lead Invoice Management.
• Dotted line(s) to: n/a.
• Number of direct reports: n/a.
• Number of dotted line reports: n/a.

Reporting Lines

• Reporting line(s): Team Lead Invoice Management.
• Dotted line(s): n/a.

Performance Measures

• Performance measures will be defined based on individual service obligations and operational KPIs.

Working Relationships

• Team Lead Invoice Management.
• Other Team Members within own team.
• Other Team Members within Purchase‑2‑Pay and adjacent processes.
• Process management within Purchase‑2‑Pay.
• HR, IT support.
• Business contacts.
• External contacts.
• Suppliers and external business partners as required for daily operations.

Internal Contacts

• Team Lead Invoice Management.
• Other Team Members within own team.
• Other Team Members within Purchase‑2‑Pay and adjacent processes.
• Process management within Purchase‑2‑Pay.
• HR, IT support.
• Business contacts.
• External contacts.

External Contacts

• Suppliers and external business partners as required for daily operations.