Special Office to CEO

Education Malaysia Global Services; Kuala Lumpur; On-site; MYR 90,000 - 180,000; Full time

Job summary

Education Malaysia Global Services (EMGS) seeks a Special Officer to support a designated superior with strategic advice, project coordination, and efficient executive assistance. The role emphasizes confidentiality, cross-functional collaboration, and timely project delivery.

The position requires a Bachelor's degree, proven experience in high-level support to senior leaders, excellent organization, and strong communication.

Qualifications

• Bachelor's degree in a relevant field.
• Proven experience in a high-level support role, preferably to a C-level executive.
• Exceptional organizational skills with the ability to handle multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Proficiency in using relevant tools and software for communication, project management, and data analysis.

Responsibilities

• Act as a strategic advisor to the designated superior, assisting in the formulation and execution of key business strategies and initiatives.
• Conduct research, gather data, and provide analyses to support decision making and problem-solving.
• Help prioritize and manage the superior's time, focusing on critical matters and ensuring alignment with strategic priorities.
• Serve as a liaison between the superior and other departments, teams, and external stakeholders.
• Facilitate communication and coordination across the organization, ensuring seamless execution of projects and initiatives.
• Manage and oversee special projects or initiatives as directed by the superior.
• Coordinate cross-functional teams, track progress, and ensure timely completion of projects.
• Develop and maintain strong relationships with key stakeholders, both internal and external.

Skills

Strategic thinking

Executive support

Project coordination

Discretion

Education

Bachelor's degree in a relevant field

Job description

A Special Officer is a trusted and strategic partner to the designated superior providing high-level support, coordination, and insight to enhance the executive's effectiveness, productivity, and overall impact on the organization. This role involves a combination of administrative, strategic, and advisory responsibilities, requiring exceptional organizational skills, discretion, and a deep understanding of the executive's objectives and the company's goals.

Key Responsibilities:

1. Strategic Support:

Act as a strategic advisor to the designated superior, assisting in the formulation and execution of key business strategies and initiatives.

Conduct research, gather data, and provide analyses to support decision making and problem-solving.

Help prioritize and manage the superior's time, focusing on critical matters and ensuring alignment with strategic priorities.

Serve as a liaison between the superior and other departments, teams, and external stakeholders.

Facilitate communication and coordination across the organization, ensuring seamless execution of projects and initiatives.

3. Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion, maintaining trust and privacy in all matters.

Act as a gatekeeper for the superior, managing access and communications appropriately.

4. Project Management:

Manage and oversee special projects or initiatives as directed by the superior.

Coordinate cross-functional teams, track progress, and ensure timely completion of projects.

5. Relationship Building:

Develop and maintain strong relationships with key stakeholders, both internal and external, to advance the executive's objectives and the organization's goals.

Requirements:

Bachelor's degree in a relevant field.

Proven experience in a high-level support role, preferably to a C-level executive or similar position.

Exceptional organizational skills with the ability to handle multiple tasks and priorities.

Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and individuals.

Strong analytical and problem-solving abilities.

Demonstrated discretion, integrity, and professionalism.

Proficiency in using relevant tools and software for communication, project management, and data analysis.

Education, Training & Professional Development 51-100 employees

Established on 13 April 2012, Education Malaysia Global Services (EMGS) is a Company Limited by Guarantee (“CLBG”) under the purview of the Ministry of Higher Education Malaysia.

EMGS is the wing responsible for promoting Malaysia as the international education hub of choice and to position Malaysia as the Top 10 education destination. It is also the principal body that manages the movement of international students in Malaysia, including facilitating visa processing.

EMGS operates a One-Stop Centre for international student services pursuing higher education at Malaysia’s public and private higher education institutes, language and training centres. The One-Stop Centre is located near the Kuala Lumpur City Centre (KLCC) and is conveniently accessible through various modes of transportation. It also leads marketing and promotional activities for Malaysian education institutions and products globally, including tours and participation in international exhibitions and conferences. Together, Education Malaysia and EMGS offer the best of world-class Malaysian education to the global community.

We welcome young and dynamic talents to join our team.

Established on 13 April 2012, Education Malaysia Global Services (EMGS) is a Company Limited by Guarantee (“CLBG”) under the purview of the Ministry of Higher Education Malaysia.

EMGS is the wing responsible for promoting Malaysia as the international education hub of choice and to position Malaysia as the Top 10 education destination. It is also the principal body that manages the movement of international students in Malaysia, including facilitating visa processing.

EMGS operates a One-Stop Centre for international student services pursuing higher education at Malaysia’s public and private higher education institutes, language and training centres. The One-Stop Centre is located near the Kuala Lumpur City Centre (KLCC) and is conveniently accessible through various modes of transportation. It also leads marketing and promotional activities for Malaysian education institutions and products globally, including tours and participation in international exhibitions and conferences. Together, Education Malaysia and EMGS offer the best of world-class Malaysian education to the global community.

We welcome young and dynamic talents to join our team.