Sourcing Executive

Exentec Services Malaysia Sdn. Bhd.; Seberang Perai; On-site; MYR 60,000 - 100,000; Full time

Job summary

Exentec Services Malaysia Sdn. Bhd. is seeking a procurement professional to manage supplier sourcing, evaluate quotations, and negotiate terms to achieve cost efficiencies.

The role focuses on ensuring compliance with procurement procedures and ISO-aligned systems while supporting supplier onboarding and due diligence. The successful candidate will have a degree or diploma in procurement with at least 3 years of experience in the construction sector, strong Microsoft Office skills, and fluency

Qualifications

• Bachelor's Degree in Procurement, SCM, Quantity Surveying, Contract Management, Business Admin or equivalent.
• Diploma with substantial relevant procurement experience may be considered.
• At least three years of relevant procurement experience, preferably in construction.
• Familiarity with eProcurement systems and procurement documentation.
• Understanding of supplier evaluation, ethical procurement, anti-bribery practices and conflict of interest management.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 and ISO 37001 is an advantage.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook; SharePoint/Teams advantageous.
• Strong communication, analytical, organisational, negotiation and time-management skills.
• Good command of Bahasa Malaysia and English.
• Self-motivated, responsible, detail-oriented and able to manage multiple tasks.

Responsibilities

• Identify and source suitable suppliers, vendors and service providers.
• Obtain and analyse quotations, negotiate commercial terms within delegated authority and recommend cost-effective purchasing options.
• Review and process Material Requisitions to verify specifications, quantities, material codes, completeness and accuracy.
• Conduct preliminary supplier evaluations, collect onboarding documents and support supplier due diligence.
• Prepare supplier comparison statements in line with approved requirements, delegation of authority and procurement procedures.
• Identify opportunities for cost savings, alternative sourcing, internal material transfers and improved procurement efficiency.
• Comply with company policies, applicable legal requirements and Integrated Management System requirements.
• Perform other procurement-related duties assigned by the immediate superior or Management.

Skills

Communication skills

Analytical skills

Negotiation

Time management

Organisational skills

Detail-oriented

Bahasa Malaysia & English

Education

Bachelor's Degree in Procurement or related field

Diploma with procurement experience

Tools

Microsoft Office

Excel

SharePoint

Teams

Job description

Daily Sourcing activities as described below.

II. RESPONSIBILITIES

• Identify and source suitable suppliers, vendors and service providers.
• Obtain and analyse quotations, negotiate commercial terms within delegated authority and recommend cost-effective purchasing options.
• Review and process Material Requisitions to verify specifications, quantities, material codes, completeness and accuracy.
• Conduct preliminary supplier evaluations, collect onboarding documents and support supplier due diligence.
• Prepare supplier comparison statements in line with approved requirements, delegation of authority and procurement procedures.
• Identify opportunities for cost savings, alternative sourcing, internal material transfers and improved procurement efficiency.
• Comply with company policies, applicable legal requirements and Integrated Management System requirements.
• Perform other procurement-related duties assigned by the immediate superior or Management.

III. QUALIFICATIONS

• Bachelor's Degree in Procurement, Supply Chain Management, Quantity Surveying, Contract Management, Business Administration or an equivalent field. Candidates with a Diploma and substantial relevant procurement experience may also be considered.
• At least three (3) years of relevant procurement experience, preferably in the construction industry.
• Practical experience in supplier sourcing, quotation evaluation, commercial negotiation, supplier comparison,
• Familiarity with eProcurement systems and procurement documentation.
• Understanding of supplier evaluation, ethical procurement, anti-bribery practices and conflict of interest management.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 and ISO 37001 is an advantage.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook. Knowledge of SharePoint, Teams and other procurement systems is an advantage.
• Strong communication, analytical, organisational, negotiation and time-management skills.
• Good command of Bahasa Malaysia and English.
• Self-motivated, responsible, detail-oriented and able to manage multiple tasks effectively.