PURCHASING OFFICER

Bayan Assets (M) Sdn Bhd; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

Bayan Assets (M) Sdn Bhd is seeking a procurement professional to source suppliers, negotiate pricing, raise POs, and track deliveries to optimize value and on-time arrivals.

You will research vendors, compare quotations, and coordinate with finance, operations, and site teams to align purchasing with business goals. Strong English, Malay, and Chinese skills are required, with 1–3 years in purchasing or procurement preferred.

Qualifications

• Minimum SPM/STPM, Diploma, or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Prior experience in purchasing, procurement, inventory, or administrative roles (typical 1–3 years preferred; mining or construction is an advantage).
• Fluent in English, Bahasa Malaysia, and Chinese.
• Computer literate with strong proficiency in Microsoft Office (Excel, Word), Google Workspace; SAP/ERP experience is a plus.
• Strong negotiation, analytical, problem-solving, and communication skills.
• Able to work under tight project deadlines.

Responsibilities

• Supplier Sourcing & Evaluation: Research, identify, and qualify new local and international vendors; maintain a reliable supplier database.
• Quotations & Price Negotiation: Request, compare, and analyze quotations to negotiate cost-effective pricing, payment terms, and delivery schedules.
• Purchase Orders (POs): Prepare, submit, and track purchase orders in compliance with company policies and financial limits.
• Order Tracking & Expediting: Monitor open orders, coordinate with logistics/warehouse teams, and follow up with suppliers to prevent stockouts or delivery delays.
• Quality & Issue Resolution: Handle discrepancies, rejections, coordinate with Quality Assurance for returned or defective goods, and request supplier credits or replacements.
• Record Keeping & Reporting: Maintain accurate documentation of purchases, vendor assessments, pricing logs, and inventory records.
• Cross-Departmental Collaboration: Work closely with finance, operations, production, and site teams to forecast requirements and align purchasing with business goals.

Skills

Supplier sourcing

Negotiation

Data analysis

Communication

Cross-functional collaboration

Order tracking

Education

Diploma/Bachelor in Business Administration/SCM/Logistics

SPM/STPM

Tools

Microsoft Excel

Google Workspace

SAP/ERP systems

Job description

Responsible for sourcing suppliers, negotiating pricing and terms, raising purchase orders, and tracking deliveries to ensure that the right materials arrive on time and at the best possible value.

Key Responsibilities

• Supplier Sourcing & Evaluation: Research, identify, and qualify new local and international vendors; maintain a reliable supplier database.
• Quotations & Price Negotiation: Request, compare, and analyze quotations to negotiate cost-effective pricing, payment terms, and delivery schedules.
• Purchase Orders (POs): Prepare, submit, and track purchase orders in compliance with company policies and financial limits.
• Order Tracking & Expediting: Monitor open orders, coordinate with logistics/warehouse teams, and follow up with suppliers to prevent stockouts or delivery delays.
• Quality & Issue Resolution: Handle discrepancies, rejections (e.g., coordinate with Quality Assurance for returned or defective goods), and request supplier credit notes or replacements.
• Record Keeping & Reporting: Maintain accurate documentation of purchases, vendor assessments, pricing logs, and inventory records.
• Cross-Departmental Collaboration: Work closely with finance, operations, production, and site teams to forecast requirements and align purchasing with business goals.

Key Requirements & Qualifications

• Minimum SPM/STPM, Diploma, or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Prior experience in purchasing, procurement, inventory, or administrative roles (typically 1–3 years preferred; industry-specific such as mining or construction is an advantage).
• Fluent in English, Bahasa Malaysia, and Chinese.
• Computer literate with strong proficiency in Microsoft Office (Excel, Word), Google Workspace, experience with enterprise software (such as SAP or specialized ERP/procurement systems) is an added advantage.
• Strong negotiation, analytical, problem-solving, and communication skills.
• Able to work under tight project deadlines.