Buyer

Exentec Services Malaysia Sdn. Bhd.; Seberang Perai; On-site; MYR 24,000 - 60,000; Full time

Job summary

Exentec Services Malaysia Sdn. Bhd. is seeking a Daily Buyer to process requisitions/POs, monitor delivery schedules, and coordinate import documentation to ensure timely material arrival. The role requires 1–2 years of procurement experience and familiarity with eProcurement systems.

Candidates should have a Diploma or Degree in a related field, strong Bahasa Malaysia and English, and solid MS Office proficiency (Excel/Word/Outlook). Knowledge of ISO standards is an advantage.

Qualifications

• Diploma or Degree in Business Administration, Supply Chain Management, Procurement or a related discipline.
• At least 1–2 years of relevant procurement experience, preferably in the construction industry.
• Familiarity with eProcurement systems and procurement documentation.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 and ISO 37001 is an advantage.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook. Knowledge of SharePoint, Teams and other procurement systems is an advantage.
• Strong communication, analytical, organisational, negotiation and time-management skills.
• Good command of Bahasa Malaysia and English.

Responsibilities

• Process purchase requisitions and purchase orders in a timely manner.
• Monitor purchase orders and follow up with suppliers on material delivery schedules and incoming shipments.
• Coordinate import documentation and customs clearance arrangements to support smooth and timely delivery of materials.
• Handle material delivery issues, shortages, quality discrepancies, supplier returns and claims.
• Evaluate and monitor supplier performance in pricing, production capacity, quality and delivery.
• Maintain accurate purchasing records, supplier quotations, purchase orders and related documentation.
• Prepare monthly open PO records
• Match supplier invoices against purchase orders, delivery orders, and service reports to verify accuracy and resolve discrepancies where necessary.
• Perform other purchasing-related duties as assigned by the superior.

Skills

Bahasa Malaysia

English

Communication skills

Analytical skills

Negotiation

Time management

Multitasking

Education

Diploma or Degree in Business Administration / Supply Chain / Procurement

Tools

MS Office

Excel

Word

Outlook

SharePoint

Teams

Job description

Daily Buyer activities as described below

II. RESPONSIBILITIES

· Process purchase requisitions and purchase orders in a timely manner.

· Monitor purchase orders and follow up with suppliers on material delivery schedules and incoming shipments.

· Coordinate import documentation and customs clearance arrangements to support smooth and timely delivery of materials.

· Handle material delivery issues, shortages, quality discrepancies, supplier returns and claims.

· Evaluate and monitor supplier performance in pricing, production capacity, quality and delivery.

· Maintain accurate purchasing records, supplier quotations, purchase orders and related documentation.

· Prepare monthly open PO records

· Match supplier invoices against purchase orders, delivery orders, and service reports to verify accuracy and resolve discrepancies where necessary.

· Perform other purchasing-related duties as assigned by the superior.

III. QUALIFICATIONS

· Diploma or Degree in Business Administration, Supply Chain Management, Procurement or a related discipline. Candidates with a substantial relevant procurement experience may also be considered.

·At least three (1-2) years of relevant procurement experience, preferably in the construction industry.

· Familiarity with eProcurement systems and procurement documentation.

· Knowledge of ISO 9001, ISO 14001, ISO 45001 and ISO 37001 is an advantage.

· Proficiency in Microsoft Office, particularly Excel, Word and Outlook. Knowledge of SharePoint, Teams and other procurement systems is an advantage.

· Strong communication, analytical, organisational, negotiation and time-management skills.

· Good command of Bahasa Malaysia and English.

· Self-motivated, responsible, detail-oriented and able to manage multiple tasks effectively.