Sourcing Admin & Financial Data Specialist

Zuellig Pharma; Shah Alam; On-site; MYR 56,000 - 78,000; Full time

Benefits offered by this job

Inclusive culture

Growth opportunities

Total Rewards program

Job summary

Zuellig Pharma seeks an experienced administrative assistant to support the sourcing team in Malaysia. You will manage high-volume data in Excel, assist with month-end closing, and prepare cost and billing reports while coordinating with Finance and regional affiliates.

The role requires strong English communication, 3–5 years in finance or supply chain, and proficiency in MS Office; SAP/ERP exposure is a plus. A collaborative, inclusive work environment is offered.

Qualifications

• Degree with discipline in Business Administration/ Office Administration or related discipline.
• Minimum 3-5 years of experience in finance or supply chain management.
• Excellent interpersonal and communications skills (both verbal and written) in English
• Strong in Office Suite (expert or near expert level in MS Word styles, formatting, and template development).

Responsibilities

• Assist sourcing team in monthly reports and information required for monthly management meetings.
• Collate and issue tax invoices to clients to ensure timely remittance to AR.
• Support on-time accurate invoicing based on billing instructions for all sourcing activities.
• Liaise with finance, clients/suppliers on invoicing discrepancies and billing improvements.
• Generate PO, Invoice, Packing List and delivery notes; manage related documentation.

Skills

Interpersonal communication

Written & verbal communication

MS Office proficiency

Education

Bachelor's degree in Business Administration/Office Administration

Tools

MS Excel

SAP

ERP

MS PowerPoint

MS Access

Job description

Zuellig Pharma seeks an experienced administrative assistant to support the sourcing team in Malaysia. You will manage high-volume data in Excel, assist with month-end closing, and prepare cost and billing reports while coordinating with Finance and regional affiliates.

The role requires strong English communication, 3–5 years in finance or supply chain, and proficiency in MS Office; SAP/ERP exposure is a plus. A collaborative, inclusive work environment is offered.