Site Operations Administrator – CMMS & Records

SSRV Group; Shah Alam; On-site; MYR 22,000 - 39,000; Full time

Job summary

Jora Malaysia is seeking an office administration support role to assist with daily site operations. The successful candidate will maintain records, manage correspondence, and monitor attendance and leave, while ensuring timely processing of timesheets and work orders.

Responsibilities include updating maintenance logs, generating PM/CM reports, and keeping CMMS or client systems up to date. Applicants with a Diploma or Certificate in related fields are encouraged to apply.

Qualifications

• Diploma or Certificate in Business Administration, Office Management, Facilities Management, or a related field.
• SPM holders with relevant experience are encouraged to apply.

Responsibilities

• Perform daily administrative duties to support site operations.
• Maintain and update site records, filing systems, and operational documentation.
• Manage incoming and outgoing correspondence, emails, and telephone enquiries.
• Ensure all site documents are properly filed and readily accessible.
• Record and monitor employees' attendance, overtime, leave, and shift schedules.
• Verify timesheets before submission to the HR or Payroll Department.
• Register, update, and close work orders in the Computerized Maintenance Management System (CMMS) or client system.
• Monitor outstanding work orders and follow up with technicians until completion.
• Ensure all completed work orders are properly documented.
• Update maintenance logs and service records.
• Compile reports on preventive maintenance (PM), corrective maintenance (CM) and breakdowns.

Education

Diploma or Certificate in Business Administration, Office Management, Facilities Management, or a related field

Job description

Jora Malaysia is seeking an office administration support role to assist with daily site operations. The successful candidate will maintain records, manage correspondence, and monitor attendance and leave, while ensuring timely processing of timesheets and work orders.

Responsibilities include updating maintenance logs, generating PM/CM reports, and keeping CMMS or client systems up to date. Applicants with a Diploma or Certificate in related fields are encouraged to apply.