Facilities Operations Clerk & Admin Coordinator

Harta Maintenance; Ipoh; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia seeks a Clerk – Operations (Facility Management) to provide administrative and operational support to the Facility Management team. You will handle documentation, maintenance records, work orders, data entry, filing and reporting to ensure smooth day-to-day facility operations.

You will coordinate with technicians, contractors, suppliers and building occupants, update CAMIS/CMMS data, prepare maintenance reports, and assist with audits and compliance as part of a small FM team.

Qualifications

• Minimum SPM/Certificate/Diploma in Administration or related field.
• 2 years of administrative/clerical experience, preferably in Facility Management or Maintenance Operations.
• Proficient in Microsoft Word and Excel.
• Experience with CAMIS/CMMS or similar maintenance systems is an advantage.
• Strong filing, documentation and data-entry skills.
• Good communication and coordination skills.
• Able to work independently and as part of a team.

Responsibilities

• Provide daily administrative support to Facility Management operations.
• Receive, register and update maintenance complaints, requests and work orders.
• Enter and update maintenance information in the CAMIS/CMMS system.
• Prepare and maintain records for PM and CM activities and related reports.
• Coordinate schedules and communications between technicians, contractors and building occupants.
• Maintain proper filing and documentation of maintenance records and invoices.
• Assist with audits by preparing relevant documents and records.

Skills

MS Word

MS Excel

Data entry

Coordination

Education

Diploma in Administration

Tools

CAMIS/CMMS

Job description

Jora Malaysia seeks a Clerk – Operations (Facility Management) to provide administrative and operational support to the Facility Management team. You will handle documentation, maintenance records, work orders, data entry, filing and reporting to ensure smooth day-to-day facility operations.

You will coordinate with technicians, contractors, suppliers and building occupants, update CAMIS/CMMS data, prepare maintenance reports, and assist with audits and compliance as part of a small FM team.