Administrative & Operations Specialist

Vroom; Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking a diligent Administrative Assistant to support daily operations in Malaysia. You will coordinate delivery, handle filing, data entry and invoicing, and maintain accurate records to ensure smooth office workflows.

Requirements include SPM or Diploma and 1–3 years in administration; the ideal candidate brings attention to detail, organisation, and good communication in BM and English. A practical, proactive approach is expected.

Qualifications

• 1–3 years general administrative experience; automotive, forwarding or import documentation background an advantage but not required.
• Strong attention to detail — this role is fundamentally about catching mismatches before they become problems
• Comfortable with Excel/Google Sheets
• Able to communicate in Bahasa Malaysia and English
• Organised and able to chase multiple parties

Responsibilities

• Assist and carry out day-to-day operation matters
• Assist in the coordination of delivery, filing, data entry and invoicing
• Maintain and upkeep proper administrative records
• Perform ad-hoc duties assigned from time to time
• Assist in preparing documents in compliance for authorities
• To provide administrative support to the related departments when required

Skills

Attention to detail

Excel

Education

SPM/Diploma or above

Tools

Google Sheets

Job description

Jora Malaysia is seeking a diligent Administrative Assistant to support daily operations in Malaysia. You will coordinate delivery, handle filing, data entry and invoicing, and maintain accurate records to ensure smooth office workflows.

Requirements include SPM or Diploma and 1–3 years in administration; the ideal candidate brings attention to detail, organisation, and good communication in BM and English. A practical, proactive approach is expected.