Operations Admin & Reporting Specialist

DD Consultancy; Pasir Gudang; On-site; MYR 26,000 - 31,000; Full time

Job summary

Jora Malaysia is seeking an organised and responsible Operation Admin / Reporting Assistant to support daily operations, documentation, maintenance records and management reporting.

This role is suitable for someone who is organised, willing to follow up, and comfortable working between the office and operational area. The successful candidate will help prepare schedules, maintain records, and support audit and general administrative tasks.

Qualifications

• Minimum SPM / Diploma in Administration, Business, HR or related field.
• Basic Microsoft Excel and Word skills.
• Able to use WhatsApp, Google Drive / Google Sheets or similar tools.
• Good documentation and organisational skills.
• Responsible and willing to follow up on tasks.
• Detail-oriented.
• Able to communicate with supervisors, workers and management.
• Willing to move around the operational area when required.
• Able to take photos and prepare simple reports.
• Fresh graduates are welcome to apply.
• Candidates with admin, operations, maintenance administration or HR experience will have an advantage.

Responsibilities

• Prepare and maintain operational documents and records.
• Update maintenance records and service schedules.
• Take and organise photo records for completed operational tasks.
• Maintain photo evidence for maintenance, 5S, safety and operational activities.
• Follow up outstanding tasks with supervisors and workers.
• Update daily / weekly operational reports.
• Maintain Excel / Google Sheet records.
• Assist in audit documentation and filing.
• Prepare simple schedules and planners.
• Assist management in following up maintenance and operational matters.
• Support recruitment and general administrative work when required.
• Perform other administrative duties assigned by management.

Skills

Organisational skills

Documentation

Reporting

Detail-oriented

Communication

Follow-up

Move between areas

Education

SPM/ Diploma in Administration, Business, HR or related field

Tools

Microsoft Excel

Microsoft Word

WhatsApp

Google Drive

Google Sheets

Job description

Jora Malaysia is seeking an organised and responsible Operation Admin / Reporting Assistant to support daily operations, documentation, maintenance records and management reporting.

This role is suitable for someone who is organised, willing to follow up, and comfortable working between the office and operational area. The successful candidate will help prepare schedules, maintain records, and support audit and general administrative tasks.