Document Controller (Sebuyau, Sarawak)

UEM Edgenta Bhd; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

UEM Edgenta Bhd is seeking a diligent Document Controller to support project teams in Kuala Lumpur. You will establish orderly filing, track documents, manage EDMS, and coordinate communications with consultants, contractors, and stakeholders.

You should have at least 3 years of relevant experience, a Diploma in Public Administration or related field, and strong MS Office skills; EDMS experience is an advantage and willingness to be based at site offices is required.

Qualifications

• Minimum 3 years of relevant working experience.
• Minimum Diploma in Public Administration or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
• Able to work independently with minimal supervision and guidance.
• Willing to be based at project site office.

Responsibilities

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents.
• Receive all incoming and outgoing documents, provide sequential tracking numbers, register into EDMS, handle and store documents per PQP procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders to track deliverables and arrange discussions as needed.
• Maintain and update details of documents in the Share Folder.
• Coordinate all correspondences requiring urgent attention in the absence of the supervisor.
• Follow up with Project Team for any unsubmitted hardcopies of outgoing documents.
• Carry out general administrative duties.
• Assist Document Controller at site level to manage EDMS and report issues to HQ.

Skills

MS Office

EDMS

Education

Diploma in Public Administration

Tools

EDMS

Job description

Responsibilities

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
• To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
• Maintain and update details of document in the “Share Folder”
• Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
• To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
• Carry out general administrative duties.
• To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
• To assist project team on any administrative matter.

Requirements

• Minimum 3 years of relevant working experience.
• Minimum Diploma in Public Administration or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
• Able to work independently with minimal supervision and guidance.
• Willing to be based at project site office.