Site Administrator

MSR Green Energy Sdn Bhd; Bachok; On-site; MYR 27,000 - 40,000; Full time

Job summary

MSR Green Energy Sdn. Bhd. is seeking a reliable Site Administrator for a large-scale solar project in Bachok, Kelantan.

The role requires at least three years of site-based administration experience to support engineering, construction, and QA/QC teams on a fixed 18-month contract. The successful candidate will manage documentation, logistics, reporting, and day-to-day administrative tasks, acting as the primary liaison between HQ and site personnel while ensuring safety record-keeping and

Qualifications

• Diploma or equivalent qualification in a related field.
• Minimum three years of site-based administrative experience in construction, engineering, or energy projects.
• Strong organisational skills with attention to detail and ability to handle multiple tasks under tight timelines.

Responsibilities

• Maintain all site documentation: daily reports, permits, attendance records, delivery notes, inspection forms.
• Coordinate site logistics: equipment deliveries, visitor access, accommodation, staff mobilisation.
• Prepare and submit site reports, meeting minutes, progress tracking documents.
• Coordinate timesheets, leave records, and claims for site personnel with HR and HQ.
• Serve as main contact for site admin matters between HQ and site personnel.
• Support safety compliance by tracking inductions, PPE, and safety briefings.
• Maintain inventory for site supplies and office consumables.
• Assist project and construction teams with day-to-day coordination and record-keeping tasks.

Skills

Organisational skills

Attention to detail

Multitasking

English proficiency

Bahasa Malaysia proficiency

Education

Diploma in Business Administration

Office Management qualification

Tools

Microsoft Office

Document control systems

Job description

MSR Green Energy Sdn. Bhd. ("MSR-GE"), a leading EPCC contractor in Malaysia’s renewable energy(“RE”) sector, is seeking a reliable and well-organised Site Administrator with at least three (3) years of relevant experience for a site-based role at a Large-Scale Solar ("LSS") project in Bachok, Kelantan, under a fixed 18-month contract.

The successful candidate will be responsible for supporting site operations through effective documentation, logistics coordination, reporting, and general administration. This role is critical to ensuring smooth day-to-day support for the engineering, construction, and QA/QC teams.

Key Responsibilities:

Manage and maintain all site-related documentation, including daily reports, permits, attendance records, material delivery notes, and inspection forms

Support coordination of site logistics such as equipment deliveries, visitor access, accommodation, and staff mobilisation

Assist with preparation and submission of site reports, meeting minutes, and progress tracking documents

Coordinate timesheets, leave records, and claims for site personnel in collaboration with HR and HQ

Serve as the primary point of contact for site-based administrative matters between HQ and site personnel

Support compliance with site safety protocols by tracking induction records, PPE issuance, and safety briefing attendance

Maintain inventory records for site supplies and office consumables

Assist the project and construction team in day-to-day coordination and record-keeping tasks as needed

Requirements:

Diploma or equivalent qualification in Business Administration, Office Management, or a related field

Minimum three (3) years of experience in a site-based administrative role within construction, engineering, or energy projects

Strong organisational skills with attention to detail and ability to handle multiple tasks under tight timelines

Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with document control systems is an advantage

Good communication skills in both English and Bahasa Malaysia

Proactive and independent, with the ability to work well in a site environment

Willing to be based full-time in Bachok, Kelantan for the contract duration

Possession of a valid CIDB Green Card is an advantage

Your application will include the following questions:

• Do you have experience working with logistics, freight & delivery services?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Site Administrator?
• Which of the following Microsoft Office products are you experienced with?