Document Controller (Sebuyau, Sarawak)

UEM Edgenta Bhd; Sarawak; On-site; MYR 36,000 - 60,000; Full time

Job summary

UEM Edgenta Bhd is seeking an Administrative Assistant to establish and maintain a comprehensive filing system for project documents at the Sarawak site. The role involves handling incoming and outgoing documents, tracking and registering in the EDMS, and coordinating with consultants and stakeholders.

The ideal candidate has at least a diploma in Public Administration and 3 years of relevant experience, with proficiency in Microsoft Office and a willingness to work on-site.

Qualifications

• Diploma in Public Administration or related field.
• Minimum 3 years of relevant working experience.
• Proficient in Word, Excel, PowerPoint.
• Experience in EDMS is an added advantage.
• Able to work independently with minimal supervision.
• Willing to be based at project site office.

Responsibilities

• Establish and implement a proper, orderly filing system for all documents, including numbering, sorting, filing, storing and retrieving.
• Receive all incoming and outgoing documents for the project; provide sequential tracking numbers and register into the EDMS system.
• Communicate with Consultants, Contractors, JKRS and Stakeholders to track deliverables and arrange discussions as needed.
• Maintain and update document details in the Share Folder.
• Coordinate all correspondences requiring urgent attention in the absence of the supervisor.
• Follow up with Project Team for unsubmitted hardcopies of outgoing documents.
• Carry out general administrative duties.
• Assist Document Controller at site level to manage EDMS and report issues to HQ.
• Assist project team on any administrative matter.

Skills

Independent work

Document management

Office suite

Education

Diploma in Public Administration

Tools

EDMS

Microsoft Office

Job description

Responsibilities

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
• To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
• Maintain and update details of document in the “Share Folder”
• Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
• To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
• Carry out general administrative duties.
• To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
• To assist project team on any administrative matter.

Requirements

• Minimum 3 years of relevant working experience.
• Minimum Diploma in Public Administration or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
• Able to work independently with minimal supervision and guidance.
• Willing to be based at project site office.