Site Document Control & Admin Lead

Xin Networks

Selangor

On-site

MYR 72,000 - 108,000

Full time

33 hours ago

Be an early applicant

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

Xin Networks is seeking a capable Document Controller cum Site Administrator to manage the full document control lifecycle on our construction projects in Malaysia. You will receive, register, number, distribute, track and archive drawings, reports and correspondence, while maintaining robust filing systems and supporting site administration.

The role requires a Diploma or higher in a relevant field and at least 3 years of experience in document control or project administration within

Qualifications

Diploma or higher in engineering/records management.
Minimum 3 years of document control or site administration experience.
Understanding of document control in construction/EPC projects.
Familiar with RFI, method statements, drawings submission and filing.
Strong attention to confidentiality and accuracy.

Responsibilities

Manage and control project documents including drawings, submissions and reports.
Establish and maintain registers and trackers for transmissions, changes and handovers.
Enforce revision control and withdraw superseded drawings.
Coordinate document flow between project team, client, consultant and contractor.
Support submissions, approvals and reminders for overdue documents.
Classify, organize and maintain project records and correspondence.
Prepare and archive meeting minutes and technical documents.
Maintain quality and construction records and certificates.
Assist with local approvals and statutory compliance requirements.
Prepare final project documentation including as-built drawings and manuals.
Manage electronic and hard-copy filing and backup systems.
Support site office administration and general coordination.
Oversee accommodation arrangements for foreign workers on site.