Construction Document Controller & Site Admin Lead

China Construction Third Engineering (M) Sdn Bhd; Gurun; On-site; MYR 39,000 - 61,000; Full time

Job summary

China Construction Third Engineering (M) Sdn Bhd is seeking a Document Controller cum Site Administrator to manage the project document control process on a Malaysia construction site.

You will oversee drawing control, submissions, registers, and archiving, while supporting site administration and coordination with clients, consultants and subcontractors.

Candidates should have a diploma or higher in relevant fields, at least 3 years' experience, and be fluent in English and Mandarin.

Qualifications

• Diploma or above in Engineering Management, Civil Engineering, Construction, Building, Records/Document Management, or English.
• Minimum 3 years of experience in document control or project administration on building or EPC projects.
• Strong understanding of document control, revision numbering and submission status.
• Proficient in MS Word, Excel, PowerPoint and PDF; experience with project registers is preferred.
• Fluent in Mandarin/Chinese and able to communicate with Chinese-speaking project personnel.
• Willing to be stationed at the project site in Malaysia.

Responsibilities

• Coordinate and manage the flow of project documents including drawings, RFIs, method statements and handover documents.
• Establish and maintain document registers and trackers for RFI, drawing transmittals, NCRs and approvals.
• Ensure only the latest approved drawings are available at site and manage revision control.
• Liaise with Client, Consultant, Designer, Superintending Officer, Main Contractor, Subcontractors and Suppliers.
• Support QA/QC, Technical, Construction and Commercial teams with document submissions and reminders.
• Prepare and archive meeting minutes and important project correspondence.
• Assist with site office administration and daily coordination including foreign workers' accommodations.

Skills

Document control

Site administration

Mandarin

English

Microsoft Excel

Filing & archiving

Education

Diploma or higher in Engineering/Construction

Tools

MS Word

MS Excel

PowerPoint

PDF

Job description

China Construction Third Engineering (M) Sdn Bhd is seeking a Document Controller cum Site Administrator to manage the project document control process on a Malaysia construction site.

You will oversee drawing control, submissions, registers, and archiving, while supporting site administration and coordination with clients, consultants and subcontractors.

Candidates should have a diploma or higher in relevant fields, at least 3 years' experience, and be fluent in English and Mandarin.