Site Administrator

HeiTech Padu Berhad; Gerik; On-site; MYR 28,000 - 50,000; Full time

Job summary

HeiTech Padu Berhad, a leading ICT solutions provider in Malaysia, seeks a proactive Site Administrator to manage project documentation and coordinate daily site activities. You will maintain filing systems, prepare reports and attendance records, handle communications between site teams, clients and subcontractors, and assist with timesheets and inventory.

Fresh graduates are encouraged to apply; proficiency in Microsoft Office is required, along with strong organization, good interpersonal

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Able to work independently and manage multiple tasks efficiently.

Responsibilities

• Manage and maintain all site documentation, records, and filing systems.
• Prepare, compile, and submit reports, attendance records, and project-related documents.
• Coordinate meetings, site visits, and project-related appointments.
• Handle correspondence, emails, and communication between the site team, client, subcontractors, and headquarters.
• Assist in maintaining employee timesheets, leave records, and site manpower information.
• Process purchase requests, delivery orders, invoices, and other administrative documents.
• Monitor office supplies and ensure sufficient inventory for site operations.
• Maintain proper records of incoming and outgoing documents.
• Support the Project Manager and site team with daily administrative and coordination tasks.
• Ensure compliance with company procedures and document control requirements.

Skills

Microsoft Office

Document management

Strong communication

Organizational skills

Independent worker

Education

Diploma or Degree in Business Administration/Management or related field

Job description

Manage and maintain all site documentation, records, and filing systems.

Prepare, compile, and submit reports, attendance records, and project-related documents.

Coordinate meetings, site visits, and project-related appointments.

Handle correspondence, emails, and communication between the site team, client, subcontractors, and headquarters.

Assist in maintaining employee timesheets, leave records, and site manpower information.

Process purchase requests, delivery orders, invoices, and other administrative documents.

Monitor office supplies and ensure sufficient inventory for site operations.

Maintain proper records of incoming and outgoing documents.

Support the Project Manager and site team with daily administrative and coordination tasks.

Ensure compliance with company procedures and document control requirements.

Requirements:

Diploma or Degree in Business Administration, Management, or related field.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Good organizational and documentation skills.

Strong communication and interpersonal skills.

Able to work independently and manage multiple tasks efficiently.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Site Administrator?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience using Filing Systems?

Information Technology Services 101-1,000 employees

Come Join Us on a Transformational Journey HeiTech Padu Berhad, a public listed company on the main board of Bursa Malaysia is Malaysia’s leading ICT solution provider with more than 1,000 employees. As Malaysia’s leading ICT player, HeiTech has brought to the market many innovative technologies through our holistic, integrated and reliable services. The services and solutions offered cover the entire life cycle of system and products from; System Integration and Application Development, Technology and Infrastructure Solutions right up to Value-Added Industry Specific ICT Solutions. Being an ICT brand of Malaysia, HeiTech’s strategy is characterized by a strong focus on innovation with world class expertise, capability and competency to help our customers achieve their business goals and corporate agenda. Capitalizing on HeiTech's technical strength and expertise, coupled with our home-grown solutions, we are well poised to deliver breakthrough ICT solutions for Malaysian and beyond.

Come Join Us on a Transformational Journey HeiTech Padu Berhad, a public listed company on the main board of Bursa Malaysia is Malaysia’s leading ICT solution provider with more than 1,000 employees. As Malaysia’s leading ICT player, HeiTech has brought to the market many innovative technologies through our holistic, integrated and reliable services. The services and solutions offered cover the entire life cycle of system and products from; System Integration and Application Development, Technology and Infrastructure Solutions right up to Value-Added Industry Specific ICT Solutions. Being an ICT brand of Malaysia, HeiTech’s strategy is characterized by a strong focus on innovation with world class expertise, capability and competency to help our customers achieve their business goals and corporate agenda. Capitalizing on HeiTech's technical strength and expertise, coupled with our home-grown solutions, we are well poised to deliver breakthrough ICT solutions for Malaysian and beyond.