Site Administration

Grand Dynamic Builders; Kuala Lumpur; On-site; MYR 26,000 - 41,000; Full time

Job summary

Grand Dynamic Builders is seeking an Administration role in Kuala Lumpur to support the Head of Project/Project Manager and Administration Manager with on-site admin tasks and policy implementation for the company.

You will maintain the site office, oversee fixed assets and stationery, ensure IT equipment works, monitor road tax renewals, assist HR with attendance, handle site correspondences, and process claims to head office, while upholding QESHMS standards.

Qualifications

• Minimum SPM/STPM with Certificate in Business Administration or relevant qualification.
• 1–3 years’ experience in a similar capacity in building/construction.
• Bilingual in English and Bahasa Malaysia.
• Knowledge of ISO 9001, ISO 45001 and ISO 14001 and ability to support QESHMS.
• General office duties and computer literacy.

Responsibilities

• Assist Head of Project/Project Manager/Administration Manager on and administration activities.
• Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.
• Responsible for the full scope of general administration functions of the site office.
• Upkeep and maintenance of site office.
• Overall control of fixed assets, stationery, etc at site.
• Ensure all IT equipment, photocopiers, printers are working at site.
• Monitor company’s vehicles/machineries’ road tax expiry/renewal.
• Assist HR department on site employees’ attendance.
• Responsible for all correspondences at site
• Submit necessary claims from site to Head Office
• Undertake any and all other duties and responsibilities as so instructed by the superior.

Skills

Interpersonal skills

Communication skills

Quality management knowledge

Education

SPM/STPM with Certificate in Business Administration or relevant

Tools

MS Office

MS Excel

Job description

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Grand Dynamic Builders – Bukit Jalil, Kuala Lumpur

To assist the Head of Project/Project Manager/Administration Manager on and administration activities of the company.

To implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

Responsible for the full scope of general administration functions of the site office.

To upkeep and maintenance of site office.

Overall control of fixed assets, stationeries, etc at site.

To ensure all IT equipments, photocopiers, printers are working at site.

Responsible to monitor company’s vehicles/machineries’ road tax expiry/renewal

To assist HR department on site employees’ attendance.

Responsible to all correspondences at site

Responsible to submit necessary claims from site to Head Office

To undertake any and all other duties and responsibilities as so instructed by the superior.

Job Requirement

Minimum SPM/STPM with Certificate in Business Administration or relevant qualifications appropriate to the position from an accredited college.

With minimum 1 – 3 years’ working experience in a similar capacity preferably from a building and construction industry

Conversant in bilingual languages, namely English and Bahasa Malaysia.

Must have good interpersonal and communication skills with strong inclination towards quality management practices

Knowledgeable in ISO 9001, ISO 45001 and ISO 14001 Standard and provide unlimited support for the implementation and on-going maintenance for the Company’s Quality, Environmental, Safety & Health Management System (QESHMS).

Must have some knowledge of general office duties.

Must be computer literate and familiar with MS Office Applications