Site Admin

Jurubina Utama; West Coast Division; On-site; MYR 31,000 - 51,000; Full time

Job summary

Jurubina Utama is seeking a detail-oriented Administrative Assistant to support site operations in Sabah. You will handle attendance, records, and filing while ensuring accuracy and timely processing of claims and invoices.

The role requires proficiency in Microsoft Excel, Word, PowerPoint, and strong organizational skills. You will collaborate with site staff and management to maintain orderly documentation and support audits.

Qualifications

• Manage attendance records and leave applications with accuracy.
• Maintain updated employee records and registrations.
• Prepare attendance data for claims and driver/trip reimbursements.
• Organize petty cash claims and supporting receipts.
• Keep fuel records from receipts for audits.
• Monitor daily machinery records from operators.
• Assist with utility bills, rent, invoices and related docs.
• Maintain machinery/assets records and renew road tax.
• Prepare POs for site operational needs and supplies.
• Ensure DOs are signed and filed appropriately.
• Coordinate with site personnel and PPK on operations.
• Organize site documents and audit-ready filing systems.
• Perform other administrative duties as assigned by management.

Responsibilities

• Manage attendance records, leave applications, absences, and attendance reports.
• Handle employee registration and maintain updated employee records.
• Prepare attendance records for claims and driver/trip reimbursements.
• Prepare petty cash claims and keep receipts organized.
• Maintain fuel records from receipts.
• Monitor daily machinery records from operators.
• Assist with utility bills, rent payments, invoices, and related documentation.
• Maintain machinery/assets records and monitor road tax renewals.
• Prepare Purchase Orders for site operations and supplies.
• Ensure Delivery Orders are signed and filed.
• Coordinate with site personnel and PPK on site operations.
• Organize and maintain site documents and audit files.
• Perform other admin duties as assigned by management.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent working

Education

SPM or Diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Key Responsibilities:

• Manage employee attendance records, leave applications, absences, and attendance reports.


• Handle employee registration and maintain updated employee records.


• Prepare attendance records for claim submission and driver/lorry trip claims.


• Prepare and organize petty cash claims and supporting receipts.


• Maintain fuel records based on fuel receipts.


• Monitor and maintain daily machinery records submitted by machinery operators.


• Assist in handling utility bills, rental payments, invoices, and related documentation.


• Maintain machinery and asset records and monitor machinery road tax renewal.


• Prepare Purchase Orders (POs) for site operational requirements and requested supplies.


• Ensure Delivery Orders (DOs) are properly signed and maintain relevant documentation.


• Coordinate with relevant site personnel and PPK on matters related to site operations.


• Organize, update, and maintain site documents and filing systems, including documentation required for audit purposes.


• Perform other administrative duties as assigned by the management.

Qualifications:

• Minimum SPM or Diploma.


• Proficient in Microsoft Excel, MS Word & Powerpoint.


• Excellent attention to detail and accuracy.


• Strong organizational and time management skills.


• Good communication and interpersonal skills.


• Ability to work independently and as part of a team.