SITE ADMIN

CHINA COMMUNICATIONS CONSTRUCTION COMPANY (M) SDN. BHD.; Johor Bahru; On-site; MYR 39,000 - 61,000; Part time

Job summary

China Communications Construction Company (M) Sdn. Bhd. (CCCC Malaysia) is seeking a Site Admin on a contract basis based in Kempas, Johor.

The role provides essential administrative support to site operations, coordinating documentation, meetings, purchases, and safety records. Ideal candidates will have proven site administration experience, strong organisation, and proficiency in Microsoft Office. Fluency in Mandarin, English and Malay is required to communicate with Mandarin-speaking clients

Qualifications

• Proven experience in site administration or construction administration.
• Strong organisational and time management skills, able to manage multiple tasks.
• Excellent written and verbal communication in Mandarin, English and Malay.

Responsibilities

• Manage site documentation and records (permits, licenses, certificates).
• Coordinate site meetings and maintain minutes and action logs.
• Process and organize purchase orders, invoices, and site requisitions.
• Maintain site registers (visitor logs, vehicle access, incident reports).
• Schedule site personnel, equipment, and facilities.
• Liaise between site management, head office, and contractors/clients.
• Prepare and distribute site communications, bulletins and notices.
• Manage site files, archives and document storage systems.
• Assist with site induction and onboarding of new personnel.
• Support health and safety documentation and compliance.

Skills

Site administration

Microsoft Office

Communication

Time management

Mandarin-speaking ability

Tools

MS Office Suite

Job description

About the role China Communications Construction Company (M) Sdn. Bhd. is seeking a Site Admin to join our team on a contract basis, based in Kempas Johor. As Site Admin, you will be the administrative backbone of our site operations, providing essential support to ensure smooth day-to-day functioning of our construction and communications projects. This role is crucial to maintaining organisational efficiency, coordinating site personnel, and facilitating effective communication between various departments and stakeholders on site.

Key responsibilities

Managing site documentation and records, including permits, licenses, and compliance certificates

Coordinating site meetings and maintaining accurate minutes and action logs

Processing and organising purchase orders, invoices, and site requisitions

Maintaining site registers, including visitor logs, vehicle access records, and incident reports

Scheduling site personnel, equipment and facility availability

Liaising between site management, head office, and external contractors or clients

Preparing and distributing site communications, bulletins and notices

Managing site files, archives and document storage systems

Assisting with site induction and onboarding of new personnel

Supporting health and safety compliance by maintaining records and coordinating documentation

Performing general clerical duties including data entry, correspondence and report preparation

What we're looking for

Proven experience in site administration, construction administration or a similar administrative role within a fast-paced environment

Strong organisational and time management skills with the ability to manage multiple tasks simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills in Mandarin, English and Malay. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Attention to detail and accuracy in record-keeping and documentation

Ability to work effectively independently and as part of a team

Knowledge of construction site operations and health and safety procedures

Experience with document management systems and databases

Certification or training in health and safety practices or site administration is preferred

Flexibility and adaptability to changing site requirements and priorities

China Communications Construction Company (M) Sdn. Bhd. (CCCC Malaysia) is part of China Communications Construction Company, a leading state-owned enterprise with extensive global experience in infrastructure and construction.

We are committed to quality, safety, technical excellence and professional development, offering employees opportunities to gain experience through major and challenging projects across Malaysia.

Join CCCC Malaysia and grow your career with us.

About CCCC Malaysia

China Communications Construction Company (M) Sdn. Bhd. (CCCC Malaysia) is part of China Communications Construction Company, a leading state-owned enterprise with extensive global experience in infrastructure and construction.

We are committed to quality, safety, technical excellence and professional development, offering employees opportunities to gain experience through major and challenging projects across Malaysia.

Join CCCC Malaysia and grow your career with us.