Project Site Admin / Site Administrator

Joyrun (Malaysia)Sdn.Bhd; Pasir Gudang; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a Project Site Admin to support day-to-day operations on an active project site. You will handle documentation, site coordination, and procurement while communicating with contractors, suppliers, and Chinese-speaking stakeholders.

Ideal candidates possess a Diploma in Business Administration or related field and at least 1 year of admin experience. Mandarin-speaking applicants are strongly encouraged to apply.

Qualifications

• Diploma or equivalent in Business Administration, Management, or related field.
• At least 1 year of administrative experience is preferred.
• Experience in construction, electrical, engineering, or project site administration is an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Mandarin-speaking candidates are strongly encouraged to apply.

Responsibilities

• Handle daily administrative activities at the project site.
• Maintain and organize project documents, records, and filing systems.
• Prepare reports, correspondence, meeting documents, and other administrative materials.
• Ensure project documents are properly updated, organized, and submitted on time.
• Assist the project team with day-to-day administrative and coordination matters.
• Coordinate with Project Managers, Site Supervisors, Subcontractors, Suppliers, and other stakeholders.
• Communicate with Chinese-speaking clients, suppliers, contractors, and stakeholders when required.
• Monitor staff attendance and maintain daily timesheets.
• Assist with procurement activities and follow up on purchase-related documents.
• Monitor inventory and office/site supplies.

Skills

Mandarin language

English language

Communication

Organization

MS Office

Education

Diploma in Business Administration/Management

Tools

MS Word

MS Excel

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Mandarin-speaking candidates are highly encouraged to apply!

Are you organized, detail-oriented, and comfortable communicating in Mandarin and English?

Join our project team as a Project Site Admin and gain valuable hands-on experience in project coordination, site operations, documentation, procurement, and communication with contractors and suppliers.

This is more than just a routine admin role — you will be involved in the day-to-day operations of an actual project site and work closely with Project Managers, Site Supervisors, Subcontractors, Suppliers, and Chinese-speaking stakeholders.

What You’ll Be Doing

Project & Site Administration

• Handle daily administrative activities at the project site.
• Maintain and organize project documents, records, and filing systems.
• Prepare reports, correspondence, meeting documents, and other administrative materials.
• Ensure project documents are properly updated, organized, and submitted on time.
• Assist the project team with day-to-day administrative and coordination matters.

Project Coordination

• Coordinate with Project Managers, Site Supervisors, Subcontractors, Suppliers, and other stakeholders.
• Follow up on documents, information, and administrative matters between different parties.
• Communicate with Chinese-speaking clients, suppliers, contractors, and stakeholders when required.

Staff & Site Records

• Monitor staff attendance and maintain daily timesheets.
• Assist with staff-related administrative matters and site records.

Procurement & Inventory

• Assist with procurement activities and follow up on purchase-related documents.
• Monitor inventory and office/site supplies.
• Ensure necessary administrative supplies are available for the project team.

What We’re Looking For

• Able to communicate effectively in Mandarin and English.
• Mandarin-speaking candidates are strongly encouraged to apply.
• Diploma or equivalent qualification in Business Administration, Management, or a related field.
• At least 1 year of administrative experience is preferred.
• Experience in construction, electrical, engineering, or project site administration will be an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Good organizational, communication, and interpersonal skills.
• Responsible, detail-oriented, proactive, and able to work independently.
• Able to manage multiple tasks and meet deadlines.
• Fresh graduates are welcome to apply!
• Open to both male and female candidates.
• Candidates must have valid working rights in Malaysia.

What We Offer

Competitive Salary
EPF, SOCSO & EIS
Annual Leave & Medical Leave
5-Day Work Week
Career Growth Opportunities
Supportive & Friendly Working Environment

Why Join Us?

This role allows you to go beyond basic administration and gain real project exposure.

You will work directly with project teams, contractors, suppliers, and site personnel, giving you valuable experience in:

• Project Administration
• Site Operations
• Project Coordination
• Procurement & Inventory
• Contractor & Supplier Coordination
• Documentation & Reporting

If you are a Mandarin-speaking candidate looking for a role where you can use your language skills while building experience in the project/construction industry, we would love to hear from you!