Shipping Documentation Officer / Executive / Assistant

Tristar Global Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 73,000; Full time

Job summary

Tristar Global Sdn Bhd in Petaling Jaya seeks a Shipping Documentation Officer/Executive/Assistant to prepare import and export documents, ensuring accuracy and regulatory compliance. The role involves handling LC transactions, issuing and filing LC and non-LC documents, and coordinating with banks, shipping lines, freight forwarders, surveyors, and factories.

Candidates with a Diploma/Degree in related fields, English and Bahasa Malaysia proficiency, and ERP familiarity are encouraged to apply;

Qualifications

• Diploma or degree in Business Studies, Administration, Management, Logistics, or related field.
• Proficiency in English and Bahasa Malaysia; other languages advantageous.
• Fresh candidates may apply; training will be provided.

Responsibilities

• Prepare import and export documents with accuracy and regulatory compliance.
• Handle Letters of Credit (LC) transactions and related documents.
• Coordinate with banks, shipping lines, freight forwarders, surveyors, and factories.
• Prepare Bills of Lading (BLs) and other required shipping documents.
• Maintain organized filing of all trade documents.
• Manage issuance and receipt of LC and non-LC documents.

Skills

Incoterms

Liaise with shipping companies and**

ERP systems

Interpersonal communication

Work under pressure

Education

Business Studies

Administration

Management

Logistics

Supply Chain

Tools

ERP systems

Job description

Shipping Documentation Officer / Executive / Assistant

Job Requirements: At least a Diploma/Degree in Business Studies, Administration, Management, Logistics, Supply Chain, or equivalent. Proficiency in English and Bahasa Malaysia essential; other languages an advantage. Prior working experience in a related field preferred, but training will be provided for fresh candidates.

Skills Required:

Understanding of INCOTERMS and familiarity with import/export documentation.

Ability to liaise effectively with shipping companies, agents, banks, and factories.

Capability to work under pressure in a fast-paced environment.

Excellent interpersonal and communication skills. Familiarity with ERP systems is an advantage.

Job Description:

Prepare import and export documents, ensuring accuracy and compliance with regulations.

Handle Letter of Credit (LC) transactions and related documentation.

Coordinate with banks, shipping lines, freight forwarders, surveyors, and other relevant parties.

Prepare Bills of Lading (BLs) and other required shipping documents.

Maintain proper organization and filing of all trade documents.

Manage issuance and receipt of LC and non-LC documents.

We're looking for detail-oriented individuals who thrive in a fast-paced trading environment.

Business Support Services 11-50 employees

Tristar Global Sdn Bhd specialize in the supply of oils & fats ,oleochemicals and other derivatives since year 2000 to over 90 countries.

Our motto is building Trust Through Commitment.

Tristar Global Sdn Bhd supply raw material to meet manufacturers needs and finished products for end users / distribution.

Our office is located at Phileo Damansara II, Petaling Jaya, Selangor Darul Ehsan. Our company employs highly professional and experienced team covering Business Development, Trading , Operations, Logistics, Quality Control, Accounts, Finance , Human Resource and other administrative activities.

Tristar Global Sdn Bhd specialize in the supply of oils & fats ,oleochemicals and other derivatives since year 2000 to over 90 countries.

Our motto is building Trust Through Commitment.

Tristar Global Sdn Bhd supply raw material to meet manufacturers needs and finished products for end users / distribution.

Our office is located at Phileo Damansara II, Petaling Jaya, Selangor Darul Ehsan. Our company employs highly professional and experienced team covering Business Development, Trading , Operations, Logistics, Quality Control, Accounts, Finance , Human Resource and other administrative activities.

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