Global Export Documentation Specialist

Pacific Inter-Link Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 55,000; Full time

Job summary

Pacific Inter-Link Sdn Bhd, Kuala Lumpur-based exporter, seeks an experienced Documentation Officer-Export to manage shipping docs for LC, Collections and Open Account consignments, including bulk palm oil, packed oils and FMCG.

The ideal candidate will ensure regulatory compliance, liaise with banks and surveyors, and maintain precise records while delivering timely documents to support international trade.

Qualifications

• 2–3 years of experience in export/shipping documentation.
• Strong knowledge of UCP600 and Incoterms.
• Proficiency in Microsoft Office applications.

Responsibilities

• Review Letters of Credit and request amendments when required.
• Prepare invoices, Bills of Lading, Insurance Certificates, Certificates of Origin, Packing Lists, and other export documents.
• Issue shipping instructions to suppliers, factories, and surveyors.
• Apply for relevant certificates (Health Certificate, CNCA, ECTN, etc.).
• Ensure compliance with import/export regulations of destination countries.
• Coordinate with shipping agents/liners for switch B/Ls, telex releases, and draft confirmations.
• Handle legalization of documents and arrange payments with Treasury.
• Liaise with banks for incoming bills and manage collections.
• Maintain accurate documentation records and reports.

Skills

Export documentation

UCP600

Incoterms

MS Office applications

English communication

Independent work

Analytical skills

Education

Bachelor’s Degree / PG Diploma / Professional Qualification

Tools

Microsoft Office

Job description

Pacific Inter-Link Sdn Bhd, Kuala Lumpur-based exporter, seeks an experienced Documentation Officer-Export to manage shipping docs for LC, Collections and Open Account consignments, including bulk palm oil, packed oils and FMCG.

The ideal candidate will ensure regulatory compliance, liaise with banks and surveyors, and maintain precise records while delivering timely documents to support international trade.