Shipping Clerk

Advanced Energy; Penang; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

Medical and health benefits

Paid time off (15 days) + 19 public-h

Maternity/Paternity leave

Scholarship program

Employee referral program

Career growth and learning

Job summary

Advanced Energy in Penang, Malaysia, is seeking a Shipping Clerk/Analyst to verify part numbers, generate delivery notes and documents, and coordinate pickups with multiple freight carriers. You will inspect materials, ensure accuracy against delivery notes, and support 3PL operations.

You will contribute to ISO 9001 compliance, assist in SOP updates, and participate in process improvements within logistics.

Qualifications

• Strong written and verbal communication skills.
• Basic mathematics skills and proficiency in Microsoft Office.
• Familiarity with SAP and Logistics Systems.
• Knowledge of HTS code.
• Good analytical and problem-solving abilities.
• Knowledge of risk assessment and 8D methodology.
• Familiarity with Lean Manufacturing and quality tools.

Responsibilities

• Verify part numbers/serial numbers on cartons against Delivery Note.
• Generate Delivery Note, Commercial Invoice and other shipping documents; perform Post Goods Issue (PGI).
• Understand and follow shipping instructions in system before shipment.
• Coordinate pickup and track shipments with various freight carriers.
• File paperwork supporting shipping procedures and maintain shipping area organization.
• Assist in audits to ensure ISO 9001 and other quality standards.

Skills

Written and verbal communication

Mathematics

MS Office

SAP & Logistics systems

HTS code familiarity

Analytical & problem solving

Risk assessment & 8D

Lean manufacturing & quality tools

Education

Diploma / Bachelor's degree

SAP R/3 Logistics certifications (preferred)

Windows, Excel, Word certifications (preferred)

Tools

SAP

Logistics systems

Job description

POSITION SUMMARY

Ships completed units and parts to customers, service centers and interplant locations using various carriers in a timely and efficient manner from a third party logistics warehouse (3PL). Works under minimal supervision and participates in small-group activities, process improvement initiatives and project work.

RESPONSIBILITIES

• Verifies part number and/or serial numbers on the carton against Delivery Note. Notify 3PL Warehouse team if there is any discrepancy. Packages/inspect material appropriately for shipment.
• Generate Delivery Note, Commercial Invoice and other shipping related documents. Perform Post Good Issue (PGI) once cargo is collected.
• Understand shipping instruction given for each order request in system before shipment arrangement.
• Coordinates pick up and tracks shipments of various freight carriers.
• Files paperwork supporting shipping procedures.
• Maintains cleanliness and orderliness of shipping area.
• Filling and scanning of shipment document.
• Investigates and / or fixes issues/problems.
• Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.
• Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
• Assist in managing the Disposition Material Review (DMR) process to ensure timely handling and resolution of material quality issues.
• Support to develop and maintain comprehensive training materials.
• Assist in developing and updating Standard Operating Procedures (SOPs) and Work Instructions (WIs) for warehouse operations to ensure consistency and clarity.
• Support internal and external audits, helping ensure compliance with ISO 9001 and other relevant quality standards.
• Carry out other assigned duties to support the quality assurance function and logistics operations.

WORK ENVIRONMENT

• Location: alternate work locations of external logistics (Bayan Lepas or Penang Science Park, Simpang Ampat.
• Work in standard office environment and used office equipment (phone, PC, copier, fax machine etc.)

QUALIFICATIONS

• Good written and verbal communication skills.
• Basic mathematic skills and Proficiency in Microsoft Office
• Basic knowledge of SAP and Logistics Systems.
• Familiarization of HTS code.
• Good analytical and problem-solving abilities with the capability to address issues.
• Basic knowledge of risk assessment, 8D methodology and standardization practices.
• Familiarity with Lean Manufacturing principles and common quality tools (Process Mapping, Pareto Chart, Check Sheet and Fishbone Diagram) as added advantage.

EXPERIENCE

• One (1) to Three (3) years of experience as a clerk or shipping analyst
• Prefer experienced in Logistic/Shipping and process improvement involvement

EDUCATION

• Minimum a Diploma / Bachelor’s Degree.
• Prefer multiple SAP R/3 Logistics module certifications.
• Prefer certification in Windows, Excel, and Word and / or equivalent experience at an intermediate level.

WHY JOIN US!

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan. In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15 days and 19 public holidays.
• 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.
• Employee Referral Program.
• Career Growth and Learning Opportunity