Shipping Clerk

Advanced Energy Management Limited; Malaysia; On-site; MYR 33,000 - 58,000; Full time

Job summary

Advanced Energy Management Limited in Malaysia is seeking a Shipping Analyst/Clerk to handle part number verification, documentation, and carrier coordination. The role supports 3PL interactions, QMS compliance and SOP updates while maintaining accurate shipping records and safeguarding data confidentiality.

The successful candidate will work at alternate external logistics sites in Bayan Lepas or Penang Science Park, with responsibilities spanning risk assessment, process improvements, and

Qualifications

• 1–3 years of experience as a clerk or shipping analyst.
• Experience in Logistics/Shipping with process improvement involvement is preferred.
• Basic knowledge of SAP and Logistics systems is required.
• Familiarity with HTS codes is a plus.
• Strong analytical and problem-solving abilities.
• Knowledge of risk assessment, 8D methodology and standardization practices is advantageous.

Responsibilities

• Verify part numbers and/ or serial numbers on cartons against Delivery Notes; notify 3PL Warehouse team on discrepancies.
• Generate Delivery Notes and Commercial Invoices; perform Post Goods Issue after cargo is collected.
• Understand shipping instructions for each order in the system prior to shipment.
• Coordinate pickups and track shipments with various freight carriers.
• Maintain cleanliness and order in the shipping area and handle documents.
• Assist in filling and scanning shipment documents; resolve issues.
• Adhere to quality, health and safety, and code of conduct requirements; ensure 5S practices.
• Maintain confidentiality of production/process information and other business data.
• Assist in managing DMR processes to resolve quality issues timely.
• Support development and maintenance of training materials and SOPs/WIs for warehouse operations.
• Support internal and external audits to ensure ISO 9001 and related standards.
• Carry out other duties to support QA and logistics operations.

Skills

Communication

Microsoft Office

SAP

HTS codes

Analytical skills

8D methodology

Lean tools

Education

SAP R/3 Logistics certifications

Windows/Excel/Word certifications

Tools

Windows OS

Excel

Job description

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Ships completed units and parts to customers, service centers and interplant locations using various carriers in a timely and efficient manner from a third party logistics warehouse (3PL). Works under minimal supervision and participates in small ‑ group activities, process improvement initiatives and project work.

RESPONSIBILITIES:

• Verifies part number and/or serial numbers on the carton against Delivery Note. Notify 3PL Warehouse team if there is any discrepancy.Packages/inspect material appropriately for shipment.
• Generate Delivery Note, Commercial Invoice and other shipping related documents. Perform Post Good Issue (PGI) once cargo is collected.
• Understand shipping instruction given for each order request in system before shipment arrangement.
• Coordinates pick up and tracks shipments of various freight carriers.
• Maintains cleanliness and orderliness of shipping area.
• Filling and scanning of shipment document.
• Investigates and / or fixes issues/problems.
• Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.
• Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
• Assist in managing the Disposition Material Review (DMR) process to ensure timely handling and resolution of material quality issues.
• Support to develop and maintain comprehensive training materials.
• Assist in developing and updating Standard Operating Procedures (SOPs) and Work Instructions (WIs) for warehouse operations to ensure consistency and clarity.
• Support internal and external audits, helping ensure compliance with ISO 9001 and other relevant quality standards.
• Carry out other assigned duties to support the quality assurance function and logistics operations.

WORK ENVIRONMENT

• Location: alternate work locations of external logistics (Bayan Lepas or Penang Science Park, Simpang Ampat.
• Work in standard office environment and used office equipment (phone, PC, copier, fax machine etc.)

QUALIFICATIONS:

• Good written and verbal communication skills.
• Basic mathematic skills and Proficiency in Microsoft Office
• Basic knowledge of SAP and Logistics Systems.
• Familiarization of HTS code.
• Good analytical and problem ‑ solving abilities with the capability to address issues.
• Basic knowledge of risk assessment, 8D methodology and standardization practices.
• Familiarity with Lean Manufacturing principles and common quality tools (Process Mapping, Pareto Chart, Check Sheet and Fishbone Diagram) as added advantage.

EXPERIENCE:

• One (1) to Three (3) years of experience as a clerk or shipping analyst
• Prefer experienced in Logistic/Shipping and process improvement involvement

EDUCATION:

• Prefer multiple SAP R/3 Logistics module certifications.
• Prefer certification in Windows, Excel, and Word and / or equivalent experience at an intermediate level.

WHY JOIN US!

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan. In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15 days and 19 public holidays.
• 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.