Senior Purchasing Executive

Kota Menara Ufuk Sdn Bhd; Klang City, Port Klang; On-site; MYR 42,000 - 60,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Parking

Employee Health Insurance

Company Trip

Job summary

KMU INTERNATIONAL HOLDING SDN BHD is seeking a proactive Purchasing Executive to manage end-to-end procurement activities for construction materials, machinery, and safety products. You will source new suppliers, obtain quotations, and negotiate terms to ensure timely delivery and compliance.

The role includes vendor registration, GRN preparation, stock checks, and supporting ISO-related processes. Ideal candidates have experience in purchase orders, supplier performance, and cross-functional

Qualifications

• Experience in purchasing and supplier management.
• Familiar with PO creation and supplier negotiations.
• Knowledge of SOPs and ISO processes.

Responsibilities

• Issue POs for construction materials and equipment; source new suppliers; obtain quotations and prepare comparisons.
• Register new vendors and maintain supplier records; chase payments with Accounts.
• Prepare Goods Received Notes (GRN) and assist with stock counts; ensure compliance and safety documentation.
• Lead higher-value purchases, negotiate pricing and terms; manage supplier contracts and advance payment requests.
• Support monthly purchasing reporting and help maintain ISO compliance documentation.

Tools

SQL Account system

Job description

1. Issue POs for construction materials: cement, coolmix and general building materials.

2. Issue POs for steel products: mild steel (MS), stainless steel (SS), rebar and BRC.

3. Arrange first-time rental and monthly rental POs for machinery and equipment.

4. Purchase safety compliance products, signage and chemicals.

5. Purchase or rent containers and site cabins, and other items as assigned.

6. Check every Purchase Requisition against budget, specification and approval limits before issuing the PO

3.2 Sourcing and quotations

1. Source new suppliers, including local suppliers near project sites.

2. Obtain at least three quotations where required, prepare quotation comparisons and recommend the award.

3. Negotiate price, delivery, payment terms and warranty with suppliers.

1. Register new vendors and set up their terms in the SQL Account system.

2. Follow up on supplier payment status with Accounts.

3. Keep the Approved Suppliers List up to date and take part in the yearly supplier performance assessment.

4. Resolve supplier issues such as late delivery, short supply and wrong or defective items.

3.4 Goods receipt, compliance and stock

1. Prepare and check Goods Received Notes (GRN) for rental items.

2. Collect and keep SPAN and SIRIM certificates for regulated products.

3. Take part in stock counts.

3.5 Reporting

1. Prepare the monthly Open PO Status report after month-end closing.

2. Keep PO files, quotations and supplier records in order for audit.

4.1 Team supervision

1. Check POs, quotation comparisons and GRNs prepared by the Purchasing Executives and Assistant before they go to the Manager for approval.

2. Guide and train junior staff on purchasing procedures and the SQL Account system.

3. Plan and balance daily workload in the team so that urgent site requests are not missed.

4.2 Higher-value purchasing

1. Handle major and high-value purchases, including fixed asset purchases and leasing.

2. Lead price negotiations and prepare supply agreements for bulk and term supplies.

3. Process advance payment requests to suppliers and track their recovery against deliveries.

4.3 Systems, SOP and ISO

1. Create and maintain item and supplier codes in the SQL Account system.

2. Help review and update the Purchasing and SQL SOPs.

3. Assist the Purchasing Manager as ISO controller for the Purchasing Department: keep records, forms and evidence ready for internal and external audits, and close audit findings on time.

4.4 Management reporting

1. Help prepare the monthly Purchasing Management Report: spend by company and category, open POs, supplier issues and savings achieved.

2. Flag price increases, supply shortages and supplier risks to the Manager early.

4.5 Covering for the Manager

1. Act for the Purchasing Manager during absence, within the approval limits given.

2. Attend project and supplier meetings on the Manager's behalf when asked.

3. Carry out other duties assigned by the Purchasing Manager or Management.

KMU INTERNATIONAL HOLDING SDN BHD is an established company with core business in Sewerage system, microtunneling, Infrastructure Construction. In line with our rapid growth, we invite committed, ambitious, self-motivated and suitably qualified individual to join our team of dedicated staff and grow with the company.

Perks and benefits Medical Miscellaneous allowance Parking Employee Health Insurance, Company Trip, Employee

What can I earn as a Purchasing Executive