Senior Project Administration Coordinator

Thomson Hospitals; Selangor; On-site; MYR 47,000 - 71,000; Full time

Job summary

Thomson Hospitals in Selangor invites a Senior Executive, Project Administration to support our project team with meetings, documentation, and coordination across contractors and internal stakeholders. You will prepare meeting materials, manage project records, and assist in drafting official correspondence and reports.

Role requires diploma or degree and at least 3 years in project administration or related fields, with proficiency in Microsoft Word/Excel and familiarity with AutoCAD and

Qualifications

• Diploma or Degree in any relevant discipline.
• Minimum 3 years of experience in project administration, coordination, construction, refurbishment or related field.
• Proficient in Microsoft Word and Excel.
• Basic knowledge of AutoCAD.
• Able to read architectural, civil & structural, and M&E drawings.
• Good document control, filing and record-keeping skills.
• Excellent interpersonal and communication skills.
• Strong organizational and coordination skills.

Responsibilities

• Coordinate and arrange project meetings, including preparing meeting materials and necessary documentation.
• Coordinate and liaise with contractors on internal hospital refurbishment works and project-related matters.
• Manage incoming and outgoing project documentation, ensuring proper record-keeping and filing in accordance with established procedures.
• Assist in drafting, preparing and formatting official correspondence and project-related documents.
• Provide administrative support to the Project Team and assist in preparing project reports, presentations and other documentation.
• Process and coordinate invoices, claims, quotations and related project documentation.
• Provide secretarial and administrative support to the Head of Department when required.
• Provide administrative support to Group Project Management and ensure the efficient day-to-day operation of the project office.
• Prepare documentation for submission to relevant authorities and for compliance purposes.
• Assist in monitoring project milestones, deliverables, schedules and deadlines.
• Coordinate and liaise with consultants, contractors, authorities and internal departments on project-related matters.
• Attend to telephone calls and enquiries during the absence of the Group Project Team.
• Attend to visitors and external parties regarding project-related matters during the absence of the Group Project Team.
• Perform any other duties and responsibilities as assigned by the reporting superior from time to time

Skills

Microsoft Office

Interpersonal & communication

Organizational & coordination

Detail-oriented

Multitasking

Education

Diploma or Degree in relevant discipline

Tools

AutoCAD

Job description

Thomson Hospitals in Selangor invites a Senior Executive, Project Administration to support our project team with meetings, documentation, and coordination across contractors and internal stakeholders. You will prepare meeting materials, manage project records, and assist in drafting official correspondence and reports.

Role requires diploma or degree and at least 3 years in project administration or related fields, with proficiency in Microsoft Word/Excel and familiarity with AutoCAD and