Project Admin Executive

Top Green Construction Development Sdn Bhd; Kuching; On-site; MYR 45,000 - 67,000; Full time

Job summary

Top Green Construction Development Sdn Bhd in Malaysia is seeking a proactive Project Admin Executive to support the smooth coordination and administration of property development projects. The role focuses on monitoring project matters, ensuring timely follow-ups, maintaining records, and surfacing urgent issues to Management.

The candidate should be systematic, well-organised and able to manage multiple tasks and deadlines independently, with strong English and Chinese communication, plus

Qualifications

• Diploma or Degree in Business Administration, Project Management, Construction Management or a related field.
• Experience in property development, construction or project administration is an advantage.
• Strong organisational, coordination and follow-up skills.
• Proactive, responsible, detail-oriented and able to work independently.
• Good interpersonal and communication skills.
• Proficient in English and Chinese; Bahasa Malaysia knowledge is a plus.

Responsibilities

• Manage and regularly update the Master Project Tracker and Project e-Calendar.
• Monitor project timelines, deadlines, authority submissions, permits, licences and renewals.
• Coordinate and follow up on submissions to MPHLG/MOH, MPP, JPPH, CIDB and other authorities.
• Liaise with Site Supervisors to obtain documents, progress updates and site photographs.
• Follow up on outstanding matters with consultants, contractors and site personnel.
• Coordinate project-related payments and supporting documents with Accounts.
• Maintain filing and records of project documents, approvals and correspondence.
• Highlight overdue or urgent matters to Management for action.
• Assist Management in monitoring overall project progress and follow-up.

Skills

Organisational skills

Coordination

Follow-up

Multitasking

Communication

English proficiency

Chinese proficiency

Bahasa Malaysia proficiency

Education

Diploma or Degree in Business Administration, Project Management, Construction Management or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

We are looking for a proactive, organised and detail-oriented Project Admin Executive to support the smooth coordination and administration of our property development projects.

The successful candidate will play an important role in monitoring project matters, ensuring timely follow-up of outstanding items, maintaining proper project records, and highlighting urgent or critical issues to Management.

This position is ideal for someone who is responsible, systematic, well-organised and able to manage multiple tasks and deadlines independently.

Key Responsibilities

• Manage and regularly update the Master Project Tracker and Project e-Calendar.
• Monitor project timelines, deadlines, authority submissions, permits, licences and renewals.
• Coordinate and follow up on submissions to MPHLG/MOH, MPP, JPPH, CIDB and other relevant authorities.
• Liaise with Site Supervisors to obtain required documents, information, progress updates and site photographs.
• Follow up on outstanding matters with consultants, contractors, site personnel and other relevant parties.
• Coordinate project-related payments and supporting documents with the Accounts Department.
• Maintain proper filing and records of project documents, approvals, submissions and correspondence.
• Highlight overdue, urgent or critical matters to Management for further action.
• Assist Management in monitoring overall project progress and ensuring timely follow-up of outstanding matters.

Requirements

• Diploma or Degree in Business Administration, Project Management, Construction Management or a related field.
• Relevant experience in property development, construction or project administration will be an added advantage.
• Strong organisational, coordination and follow-up skills.
• Proactive, responsible, detail-oriented and able to work independently.
• Good interpersonal and communication skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good command of English and Chinese; proficiency in Bahasa Malaysia will be an added advantage.