Senior Office & Facilities Manager

Open DC; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

Open DC in Bayan Lepas, Penang, is seeking a Senior Office Executive to ensure smooth, well-organised day-to-day office operations and to support workplace services across the data centre campus.

You will coordinate facilities, vendors, onboarding, travel, and expense processes, while contributing to a positive workplace experience and regulatory compliance. Mandarin is an added advantage.

Qualifications

• Diploma or Degree in Business Administration, Human Resources, Management or related discipline.
• 2–4 years of relevant experience in office management or business support.
• Strong organisational and coordination skills with attention to detail.

Responsibilities

• Manage day-to-day operations of Bayan Lepas office, facilities, meeting rooms and shared spaces.
• Coordinate office maintenance, utilities and workplace services to ensure a safe environment.
• Manage office vendors, building management and service providers.
• Monitor office expenditure, invoices, staff claims and expense records with Finance.
• Maintain accurate office records, supplier information and administrative documentation.
• Coordinate employee onboarding and offboarding, access, workstations and assets.
• Arrange business travel, meetings, visitors and logistics.
• Support health and safety initiatives and regulatory compliance (MOF, HRD Corp, etc).
• Organise employee engagement activities and office events.
• Be a key contact for employees, suppliers and service providers on office matters.
• Identify opportunities to improve administrative processes and efficiency.
• Support operational projects and other business initiatives.

Skills

Organisational skills

Coordination

Attention to detail

Multitasking

Interpersonal communication

Independent worker

Documentation

Microsoft Office

Google Workspace

Confidentiality

Problem solving

Mandarin (advantage)

Education

Business Administration / HR / Management degree

Tools

Microsoft Office

Google Workspace

Spreadsheet tools

Job description

Open DC in Bayan Lepas, Penang, is seeking a Senior Office Executive to ensure smooth, well-organised day-to-day office operations and to support workplace services across the data centre campus.

You will coordinate facilities, vendors, onboarding, travel, and expense processes, while contributing to a positive workplace experience and regulatory compliance. Mandarin is an added advantage.