Administrative Operations Coordinator

GRAND VENTURE TECHNOLOGY (PENANG) SDN. BHD.; Simpang Ampat; On-site; MYR 45,000 - 58,000; Full time

Job summary

Grand Venture Technology (Penang) Sdn. Bhd. is seeking an Administration Executive to join our Penang office.

The role involves a broad range of administrative duties to ensure smooth operations across filing, document management, correspondence, and records maintenance. You will support foreign worker administration, monitor compliance with labor regulations and company policies, manage office equipment and supplies, and coordinate events and internal communications.

Qualifications

• Bachelor’s degree or higher in business administration, management or related field.
• 2–3 years of experience in an administrative role.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication with a professional attitude.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Perform a variety of administrative tasks to ensure smooth office operations, including filing, document management and handling correspondence.
• Prepare and maintain records, reports and files, ensuring organization, accuracy and accessibility.
• Support foreign worker administration and ensure compliance with labor regulations and company policies.
• Handle office equipment and supplies; maintain inventory levels and timely ordering.
• Act as the point of contact for internal and external communications (phone, email, inquiries).
• Assist in organizing company events, conferences and workshops with detailed coordination.
• Ensure office spaces, meeting rooms and common areas are tidy and functional.

Skills

Strong organizational skills

Time management

Excellent communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Grand Venture Technology (Penang) Sdn. Bhd. is seeking an Administration Executive to join our Penang office.

The role involves a broad range of administrative duties to ensure smooth operations across filing, document management, correspondence, and records maintenance. You will support foreign worker administration, monitor compliance with labor regulations and company policies, manage office equipment and supplies, and coordinate events and internal communications.