Senior IT Project Coordinator

MHA Consultancy Services Sdn Bhd; Kuala Lumpur; On-site; MYR 89,000 - 156,000; Full time

Job summary

MHA Consultancy Services Sdn Bhd in Kuala Lumpur is seeking a diligent IT Project Coordinator to manage day-to-day project execution across scopes, timelines, and standards, working closely with PMs.

You will coordinate with Development, UI/UX, QA, DevOps, Business, and Operations teams, track progress, manage risks, and support requirements changes and production releases. Mandarin-English communication preferred.

Qualifications

• Bachelor's degree in related field.
• 2+ years of experience in Project Coordination / IT Project Coordination.
• Experience in Software Development / IT Projects is preferred.
• Basic knowledge of SDLC, Testing, UAT, and Release Processes.
• Strong task tracking, coordination, follow-up, organization and time management.
• Good problem-solving and communication skills with attention to detail.
• Ability to coordinate effectively with cross-functional teams and stakeholders.
• Familiarity with Jira, ClickUp, Asana, Notion, Trello or similar tools is an advantage.
• Proactive, responsible and able to work in a fast-paced IT environment.
• Good command of English and Mandarin, both written and spoken.

Responsibilities

• Coordinate day-to-day IT projects per scope, timeline, priority and standards.
• Assist PM with project plans, timelines, milestones, and task breakdown.
• Coordinate with Development, UI/UX, QA, DevOps, Business and Operations teams.
• Track tasks, progress, deadlines, dependencies, risks and outstanding issues.
• Follow up on overdue items and escalate as needed.
• Assist with requirement gathering, changes and scope communication.
• Coordinate development, testing, UAT and production release activities.
• Maintain project documentation, task lists, meeting minutes and status.
• Prepare regular project progress reports / status updates and escalate key issues.
• Support process improvement, automation, digitalization and AI initiatives.
• Perform other ad-hoc tasks assigned by PM / Management.

Skills

Task Tracking

Coordination

Follow-up

Organization

Time Management

Mandarin communication

Education

Bachelor’s Degree in Business, IT, Management or related field

Tools

Jira

ClickUp

Asana

Notion

Trello

Job description

Coordinate the day-to-day execution of IT Projects, ensuring delivery according to Scope, Timeline, Priority, and Project Standards.

Assist Project Manager / Senior PM with Project Plans, Timelines, Milestones, and Task Breakdown.

Coordinate with Development, UI/UX, QA, DevOps, Business, and Operations Teams to ensure smooth project execution.

Track Tasks, Progress, Deadlines, Dependencies, Risks, and Outstanding Issues, and follow up on overdue items.

Assist with Requirement Gathering, Requirement Changes, and Scope Changes, ensuring clear communication between Business and IT Teams.

Coordinate Development, Testing, UAT, and Production Release activities.

Maintain Project Documentation, Task Lists, Meeting Minutes, and Project Status.

Prepare regular Project Progress Reports / Status Updates and escalates key issues to the Project Manager.

Support Process Improvement, Automation, Digitalization, and AI initiatives to reduce manual work and errors.

Perform other ad-hoc tasks assigned by the Project Manager / Management.

Job Requirements

Bachelor’s Degree in Business, Management, IT, Computer Science, or a related field.

2+ years of experience in Project Coordination / IT Project Coordination.

Experience in Software Development / IT Projects is preferred.

Basic knowledge of SDLC, Testing, UAT, and Release Processes.

Strong Task Tracking, Coordination, Follow-up, Organization, and Time Management skills.

Good Problem-Solving and Communication skills with strong attention to detail.

Ability to coordinate effectively with cross-functional teams and stakeholders.

Familiarity with Jira, ClickUp, Asana, Notion, Trello, or similar tools is an advantage.

Proactive, responsible, and able to work in a fast-paced IT environment.

Good command of English and Mandarin, both written and spoken. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.