Senior IT Project Coordinator

MHA Consultancy Services; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking a capable Project Coordinator to oversee day-to-day IT project execution, ensuring adherence to scope, timelines, and standards. You will support the Project Manager with planning, milestones, and task breakdown, while coordinating with Development, UI/UX, QA, DevOps, and business teams for smooth delivery.

The role requires coordinating with cross-functional teams, tracking progress, and communicating risks.

Qualifications

• Bachelor’s Degree in Business, Management, IT, Computer Science, or a related field.
• 2+ years of experience in Project Coordination / IT Project Coordination.
• Experience in Software Development / IT Projects is preferred.
• Basic knowledge of SDLC, Testing, UAT, and Release Processes.
• Strong Task Tracking, Coordination, Follow-up, Organization, and Time Management skills.
• Good Problem-Solving and Communication skills with strong attention to detail.
• Ability to coordinate effectively with cross-functional teams and stakeholders.
• Familiarity with Jira, ClickUp, Asana, Notion, Trello, or similar tools is an advantage.
• Proactive, responsible, and able to work in a fast-paced IT environment.
• Good command of English and Mandarin, both written and spoken. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Responsibilities

• Coordinate the day-to-day execution of IT Projects, ensuring delivery according to Scope, Timeline, Priority, and Project Standards.
• Assist Project Manager / Senior PM with Project Plans, Timelines, Milestones, and Task Breakdown.
• Coordinate with Development, UI/UX, QA, DevOps, Business, and Operations Teams to ensure smooth project execution.
• Track Tasks, Progress, Deadlines, Dependencies, Risks, and Outstanding Issues, and follow up on overdue items.
• Assist with Requirement Gathering, Requirement Changes, and Scope Changes, ensuring clear communication between Business and IT Teams.
• Coordinate Development, Testing, UAT, and Production Release activities.
• Maintain Project Documentation, Task Lists, Meeting Minutes, and Project Status.
• Prepare regular Project Progress Reports / Status Updates and elevate key issues to the Project Manager.
• Support Process Improvement, Automation, Digitalization, and AI initiatives to reduce manual work and errors.
• Perform other ad-hoc tasks assigned by the Project Manager / Management.

Skills

Task tracking

Coordination

Time management

Communication

Problem solving

Attention to detail

Cross-functional collaboration

English-Mandarin communication

Education

Bachelor’s Degree in Business/Management/IT/CS

Tools

Jira

ClickUp

Asana

Notion

Trello

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Coordinate the day-to-day execution of IT Projects, ensuring delivery according to Scope, Timeline, Priority, and Project Standards.

Assist Project Manager / Senior PM with Project Plans, Timelines, Milestones, and Task Breakdown.

Coordinate with Development, UI/UX, QA, DevOps, Business, and Operations Teams to ensure smooth project execution.

Track Tasks, Progress, Deadlines, Dependencies, Risks, and Outstanding Issues, and follow up on overdue items.

Assist with Requirement Gathering, Requirement Changes, and Scope Changes, ensuring clear communication between Business and IT Teams.

Coordinate Development, Testing, UAT, and Production Release activities.

Maintain Project Documentation, Task Lists, Meeting Minutes, and Project Status.

Prepare regular Project Progress Reports / Status Updates and elevate key issues to the Project Manager.

Support Process Improvement, Automation, Digitalization, and AI initiatives to reduce manual work and errors.

Perform other ad-hoc tasks assigned by the Project Manager / Management.

Job Responsibilities

• Coordinate the day-to-day execution of IT Projects, ensuring delivery according to Scope, Timeline, Priority, and Project Standards.
• Assist Project Manager / Senior PM with Project Plans, Timelines, Milestones, and Task Breakdown.
• Coordinate with Development, UI/UX, QA, DevOps, Business, and Operations Teams to ensure smooth project execution.
• Track Tasks, Progress, Deadlines, Dependencies, Risks, and Outstanding Issues, and follow up on overdue items.
• Assist with Requirement Gathering, Requirement Changes, and Scope Changes, ensuring clear communication between Business and IT Teams.
• Coordinate Development, Testing, UAT, and Production Release activities.
• Maintain Project Documentation, Task Lists, Meeting Minutes, and Project Status.
• Prepare regular Project Progress Reports / Status Updates and elevate key issues to the Project Manager.
• Support Process Improvement, Automation, Digitalization, and AI initiatives to reduce manual work and errors.
• Perform other ad-hoc tasks assigned by the Project Manager / Management.

Job Requirements

• Bachelor’s Degree in Business, Management, IT, Computer Science, or a related field.
• 2+ years of experience in Project Coordination / IT Project Coordination.
• Experience in Software Development / IT Projects is preferred.
• Basic knowledge of SDLC, Testing, UAT, and Release Processes.
• Strong Task Tracking, Coordination, Follow-up, Organization, and Time Management skills.
• Good Problem-Solving and Communication skills with strong attention to detail.
• Ability to coordinate effectively with cross-functional teams and stakeholders.
• Familiarity with Jira, ClickUp, Asana, Notion, Trello, or similar tools is an advantage.
• Proactive, responsible, and able to work in a fast-paced IT environment.
• Good command of English and Mandarin, both written and spoken. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.