Senior Human Resource & Office Executive

Ovivo Water; Seberang Perai; On-site; MYR 60,000 - 120,000; Full time

Job summary

Jora Malaysia is hiring a Senior Human Resource & Office Executive to oversee HR and office administration. You will manage end-to-end recruitment and onboarding, prepare employment documentation, and maintain employee records.

The role also supports employee engagement, welfare, relations initiatives, performance management, training, and compliance with Malaysian laws. You will coordinate payroll, benefits, and statutory contributions while ensuring smooth daily office operations.

Qualifications

• Diploma in HR, Business Administration, Management, or related field.
• Minimum 5 years' experience in HR and Office Administration.
• Knowledge of Malaysian Employment Act and labour regulations.

Responsibilities

• Oversee the full spectrum of human resources functions and office administration.
• Manage end-to-end recruitment and onboarding activities.
• Prepare employment documentation and maintain employee records.
• Serve as the first point of contact for HR-related employee matters.
• Support employee engagement, welfare, and employee relations initiatives.
• Assist in handling grievances, disciplinary matters, and probation reviews.
• Maintain HR databases, leave records, attendance, and employee movement records.
• Support performance management, training, and employee development programs.
• Ensure compliance with employment laws, labor regulations, and company policies.
• Coordinate payroll processing, employee benefits, insurance, and statutory contributions.
• Prepare HR reports, employee statistics, and management reports.
• Oversee daily office administration and facility management activities.
• Manage office supplies, vendors, service providers, and administrative contracts.
• Coordinate travel arrangements, accommodation, transportation, and visa applications.
• Maintain company licenses, permits, administrative records, and support audits and compliance activities.
• Support IMS/ISO management systems, OSH, EHS, DOSH, and other regulatory compliance requirements related to office operations and HR administration.
• Support company events, management projects, and other duties assigned by management.

Skills

Recruitment

Onboarding

HR administration

Payroll coordination

Employee relations

MS Office

Communication

Organization

Education

Diploma in HR

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Human Resource & Office Executive

• Oversee the full spectrum of human resources functions and office administration.
• Manage end-to-end recruitment and onboarding activities.
• Prepare employment documentation and maintain employee records.
• Serve as the first point of contact for HR-related employee matters.
• Support employee engagement, welfare, and employee relations initiatives.
• Assist in handling grievances, disciplinary matters, and probation reviews.
• Maintain HR databases, leave records, attendance, and employee movement records.
• Support performance management, training, and employee development programs.
• Ensure compliance with employment laws, labor regulations, and company policies.
• Coordinate payroll processing, employee benefits, insurance, and statutory contributions.
• Prepare HR reports, employee statistics, and management reports.
• Oversee daily office administration and facility management activities.
• Manage office supplies, vendors, service providers, and administrative contracts.
• Coordinate travel arrangements, accommodation, transportation, and visa applications.
• Maintain company licenses, permits, administrative records, and support audits and compliance activities.
• Support IMS/ISO management systems, OSH, EHS, DOSH, and other regulatory compliance requirements related to office operations and HR administration.
• Support company events, management projects, and other duties assigned by management.

Job Requirements :

• Diploma in HR, Business Administration, Management, or related field.
• Minimum 5 years' experience in HR and Office Administration.
• Knowledge of Malaysian Employment Act and labour regulations.
• Proficient in Microsoft Office applications is a MUST.
• Strong organizational, communication, and multitasking skills.