Senior Human Resource Administration Executive

MAXVEC; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

MAXVEC in Kuala Lumpur is seeking a Senior HR & Administration Executive to lead HR and administrative functions. You will develop and implement HR policies, manage recruitment, payroll, and benefits, and oversee employee relations and analytics.

The role covers performance management, compensation structures, and HR compliance, with a focus on IT industry experience being advantageous. Alternate Saturdays may be required, and proficiency in English & Bahasa Malaysia is essential.

Qualifications

• Candidate must possess at least a Degree/ Diploma in Human Resource Management/ Business Studies/ Administration/ Management or equivalent.
• Must be willing to work on alternate Saturdays.
• Minimum 5 years of relevant HR experience including Recruitment, Payroll, HR Policies & Procedures and Office Management.
• Well versed with KWSP, PERKESO, HRDCORP, PRS.
• Experience in an IT Industry is an advantage.

Responsibilities

• Managing recruitment and selection: filing hiring needs, job descriptions, postings, resume screening, interviews and offers.
• Handling employee relations: grievances, disciplinary actions, and conflict resolution compliant with labour laws.
• Overseeing performance management: setting goals, reviews, and feedback.
• Managing compensation and benefits: market research, salary structures and benefits programs.
• Analyzing HR metrics: turnover, retention, attendance, leave and medical claims.
• Overseeing administrative functions: assets, facilities, vendor management and office events.
• Developing employee training and development programs.
• Processing payroll: timely payroll transactions, statutory compliance and reporting.

Skills

Recruitment

Payroll

HR policies & procedures

Office management

Communication (English & BM)

Autonomy

Time management

Organising & planning

Attention to detail

Education

Degree/ Diploma in HRM / Business / Admin / Management or equivalent

Tools

KWSP

PERKESO

HRDCORP

PRS

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Human Resource Administration Executive

As a Senior Human Resource & Administration Executive, you will be responsible for managing the organisation's human resource and administrative functions. You will be responsible for developing, managing and implementing HR policies and procedures that align with the company's goals and objectives. This includes recruitment and selection, compensation and benefits, performance management, employee relations, and HR analytics.

JOB RESPONSIBILITIES:

Managing recruitment and selection: Identifying the hiring needs, creating job descriptions, posting job ads, screening resumes, conducting interviews, and making job offers.

Managing employee relations: Handling employee grievances, disciplinary actions, and conflict resolution that is compliant with labor laws and regulations.

Managing performance management: Setting performance goals, conducting performance reviews, and providing feedback to employees.

Managing compensation and benefits: Conducting market research, creating salary structures, and administering benefits programs.

Managing HR analytics: Analyzing employee turnover, retention, and engagement, monitoring staff daily attendance, leave and medical claim records.

Managing administrative functions: Handling assets & facilities management, vendor management, and office administration and organizing office activities (renovations, meetings, sports, family days, event planning etc.).

Managing employee development: Identifying employee training and development needs and creating programs to address those needs.

Managing payroll processing: Ensuring timely and accurate processing of payroll transactions, and complying with statutory requirements including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate time frames and comply with relevant legislation.

MINIMUM REQUIREMENT TO POSITION HOLDER:

Qualification

Candidate must possess at least a Degree/ Diploma in Human Resource Management/ Business Studies/ Administration/ Management or equivalent.

Must be willing to work on alternate Saturdays

Experience

Minimum 5 years of relevant HR experience including Recruitment, Payroll, HR Policies & Procedures and Office Management.

Well versed with KWSP, PERKESO, HRDCORP, PRS.

Experienced in an IT Industry is an advantage.

Skills

Well-versed with Malaysian Labor Laws;

Excellent written and verbal communication skills in both English and Bahasa Malaysia.

Able to work autonomously.

Excellent time management skills and ability to multi-task and prioritize work.

Knowledge of office management responsibilities, systems and procedures.

Strong organizational and planning skills.

Attention to detail and problem-solving skills.