Senior HR Manager cum Executive Assistant

AIRDROITECH SDN. BHD.; Shah Alam; On-site; MYR 180,000 - 260,000; Full time

Job summary

AIRDROI TECH SDN. BHD.

in Malaysia seeks a strategic HR leader to partner with the senior leadership team, delivering executive support and personal assistance while integrating AI-driven automation to reduce repetitive tasks and free time for strategic work. Seven to ten+ years in HR, executive support, or chief-of-staff roles are expected, with discretion, stakeholder management, and experience deputising for directors.

Qualifications

• Seven to ten or more years of progressive experience in HR, executive assistance, or chief-of-staff roles.

Responsibilities

• Advise on HR policy, employee relations, and payroll administration.
• Oversee full-cycle recruitment for senior/critical hires, including candidate strategy and offer negotiation support.
• Manage sensitive employee relations matters, investigations, and confidential HR casework with sound judgment.
• Ensure HR compliance, maintain documentation integrity, and support audit readiness throughout the employee lifecycle.
• Design and lead engagement, retention, and culture initiatives at the organizational level.
• Own complex calendar and stakeholder management for the Operations Director(s), resolving conflicts and prioritising based on business impact.
• Prepare board-level materials, high-stakes presentations, and strategic reports.

Job description

We seek an experienced professional to serve as a strategic partner to senior leadership, integrating advanced HR expertise, executive support, and personal assistance in a high-impact role. This position requires a mature, self-directed individual who can manage ambiguity, exercise independent judgment on sensitive and critical matters, and assume operational authority during the Operations Director(s)' absence. The ideal candidate effectively leverages AI tools and automation to reduce repetitive administrative tasks, enabling greater focus on strategic support. This is a mid-senior position for candidates who have mastered the fundamentals and are prepared to operate at a leadership-adjacent level.

Key responsibilities

Advise on and help shape HR policy, employee relations strategy, and payroll administration. Administer performance management cycles and workforce planning in partnership with leadership.

Oversee full-cycle recruitment for senior/critical hires, including candidate strategy and offer negotiation support.

Manage sensitive employee relations matters, investigations, and confidential HR casework with sound judgment.

Ensure HR compliance, maintain the integrity of documentation, and support audit readiness throughout the employee lifecycle.

Design and lead engagement, retention, and culture initiatives at the organisational level.

Own complex calendar and stakeholder management for the Operations Director(s), proactively resolving conflicts and prioritising based on business impact.

Prepare board-level materials, high-stakes presentations, and strategic reports.

Represent the Director(s) in meetings when appropriate, and manage follow-through on action items.

Act as deputy for the Operations Director(s) during absences, exercising delegated decision-making authority across operational, HR, and administrative matters.

Leverage AI tools, such as generative AI, scheduling assistants, and HR or document automation platforms, to streamline repetitive administrative, HR, and reporting tasks.

About you

Bachelor's or Master's degree in Human Resources, Business Administration, or related field; HR certification (e.g., CIPD, SHRM) preferred

Seven to ten or more years of progressive experience in HR, executive assistance, or chief-of-staff roles, ideally supporting C-suite or director-level leadership.

Demonstrated experience formally deputising for senior leadership, including delegated decision-making authority.

Hands‑on experience with AI productivity tools, such as AI writing assistants, scheduling automation, or HRIS with AI features, and a genuine interest in emerging technology.

Advanced proficiency in HRIS platforms, office productivity suites, and reporting tools

Exceptional judgment, emotional intelligence, and stakeholder management skills

Track record of handling highly confidential and sensitive matters with discretion

Comfortable operating with significant autonomy and minimal supervision

We represent Polyaire, an Australian market leader expanding its team in Malaysia through AirdroiTech. Headquartered in Adelaide, Polyaire is a national and global wholesale distributor of air-conditioning products with a wide network across Australia. Through AirdroiTech, Polyaire is strengthening its software development presence in Malaysia to support AirTouch; its smart home air-conditioning solution and other in-house business solutions.