Senior HR Executive cum Admin

TRIIIO VERTEX SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

TRIIIO VERTEX SDN. BHD. is seeking a Senior HR Executive cum Office Administrator to support HR and office administration in KL. You will manage onboarding, records, and queries while promoting a positive workplace culture and coordinating vendor tasks.

The role supports 150+ employees and requires knowledge of local labour laws, strong communication, and proficiency in MS Office and HR systems. This is an on-site position in Kuala Lumpur.

Qualifications

• 4-5 years’ experience in HR or HR admin roles.
• Degree or certificate in HR or related discipline.
• Strong knowledge of Malaysian labour laws and HR best practices.
• Experience in training and development programs.
• Excellent English communication skills.

Responsibilities

• Support onboarding logistics and new hire administration.
• Prepare HR documentation and maintain records.
• Respond to HR queries under guidance of KL Management.
• Track leaves and HR data updates.
• Support probationary and staff performance documentation.
• Coordinate vendor and office administration tasks.
• Assist with office expense payments and recordkeeping.
• Plan employee engagement and wellness initiatives.

Skills

HR operations

Onboarding

Employee engagement

MS Excel

Outlook

Education

Bachelor's degree in HR or related

Tools

Workday

JustLogin

MS Office

Outlook

Job description

This role follows the Australian public holiday. You are required to work on Malaysian public holiday and you will be compensated for these days with additional annual leave.

This is full onsite role.

Your working hours starts at 7.00am and ends between 4.00pm to 5.00pm

Please note that this opportunity is only for Malaysian candidates and only shortlisted candidates will be contacted.

Our Customer

Our client is an award winning Australian financial services company providing brokerage platforms, trading services, and clearing and settlement infrastructure to both retail and institutional clients. As part of a broader financial services group, the company powers a range of white-label trading platforms, including one of Australia’s leading online trading platforms, while also supporting backend market operations.

Role Summary

The Senior HR Executive cum Office Administrator is responsible for supporting the KL office’s human resources and administration operations across multiple HR functions and office administration. This includes assisting with the management of the full employee lifecycle, ensuring compliance with local labor laws, and coordinating closely with the HR Coordinator and Office Coordinator. The role supports a team of 150+ employees and plays a key part in fostering a positive workplace culture through employee engagement, wellness, and learning initiatives. The executive collaborates closely with the HR Executive cum Office Administrator and Office Coordinator Executive to organize office activities and provide backup support for vendor and office administration tasks.

HR Operational Support

Assist with onboarding logistics and new hire administration

Preparation of HR documentation and record-keeping

Respond to routine HR-related queries under guidance of KL Management

Perform leave tracking and HR data updates

Assist with probationer and staff performance tracking, documentation and record-keeping

Provide backup support for vendor management and general office administration.

Jointly handle payment administration and recordkeeping for KL office expense

Collaborate with the Office & Engagement Executive to plan and execute employee engagement and wellness initiatives.

Support internal communication efforts to enhance employee experience and culture.

Support initiatives to improve employee morale and workplace culture.

Collaborate with management to develop and execute HR initiatives aligned with organisational goals, such as employee engagement and cultural transformation.

Office Administration Support

Manage office supplies, inventory, and logistics.

Coordinate vendors, service scheduling, payments, and agreements.

Process staff reimbursements and track office-related expenses.

Maintain office records, documentation, and periodic data updates.

Coordinate office repairs, renovations, and space planning.

Support travel arrangements and event logistics.

Ensure compliance with office policies and health and safety standards.

Assist with SLA data updates for departments such as Back Office and Customer Service.

Skills & Experience Required

4-5 years’ experience in a Human Resources or HR cum Admin role.

A degree or recognized certificate in Human Resources Function or related disciplines.

Strong knowledge of Malaysian employment laws and HR best practices.

Experience in coordinating or supporting training and development programs.

Excellent communication skills in English (written and spoken).

Detail-oriented, well-organized, and able to handle confidential information professionally.

Proficient with Microsoft Office products such as MS Excel, Outlook; experience with HR systems such as WorkDay and JustLogin is a plus.

Collaborative team player with a positive attitude and a passion for people development.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.