Senior HR Executive (Based in Pontian)

Sinergia Talents; Johor Bahru; On-site; MYR 58,000 - 89,000; Full time

Job summary

Sinergia Talents in Pontian, Malaysia is seeking a Senior HR Executive to lead HR activities and ensure compliant, efficient people management. The role focuses on talent acquisition, onboarding, and employee engagement for a local team.

Based in Pontian, this position oversees recruitment end-to-end, training coordination, HRIS data accuracy, and regulatory compliance, contributing to a positive workplace culture and strategic HR initiatives.

Responsibilities

• Manage end-to-end recruitment processes, including postings, sourcing, screening, interviewing, salary negotiations, and offers.
• Organise career fairs, university recruitment events, and industry networking opportunities.
• Execute onboarding processes to ensure smooth integration of new employees.
• Handle work passes applications and renewals, ensuring regulatory compliance.
• Conduct training needs assessments and coordinate development with department heads.
• Maintain HR records in HRIS and prepare weekly/monthly reports.
• Conduct exit interviews and clearance for leavers.

Job description

About the job Senior HR Executive (Based in Pontian)

JOB RESPONSIBILITIES:

Talent Acquisition

• Manage the end-to-end recruitment process, including creating job postings, sourcing candidates, screening applications, conducting interviews, negotiating salaries, and extending offers.
• Propose, organise and participate in career fairs, university recruitment events and industry networking opportunities.
• Execute onboarding processes to ensure a seamless integration for new employees.
• Manage all matters relating to work passes, including applications and renewals, ensuring compliance with relevant regulations.

Performance & Development

• Conduct regular training needs assessments to identify training and development needs across different departments or teams.
• Work closely with department heads and managers to understand skill gaps and areas for improvement.
• Facilitate training sessions, both in-person and online for employees at all levels.
• Maintain accurate training records and ensure timely renewals if required.

Employee Relations & Engagement

• Cultivate a positive workplace culture and resolve employee grievances professionally.
• Propose and organise engaging employee activities and team-building initiatives.

Compliance & Policy

• Maintain HR policies to align with Malaysian labour laws and company standards.
• Review and recommend changes to HR policies when required.

HR Administration

• Ensure employee records and HR data are updated in HRIS system and saved correctly.
• Timely submission of weekly and monthly reports.
• Prepare and manage HR documents (employment letter) such as letter of appointment, confirmation, promotion, salary adjustment etc.
• Perform exit interview and clearance for leavers, ensuring letters and information updated in the digital employee personal file and HRIS system.